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Senior Executive Administrator

2 months ago

Santa Monica, California, United States Michael Page Full time

Overview

Our client is in search of a highly efficient, detail-oriented Senior Executive Administrator to provide essential support to the Chief Executive Officer. The perfect candidate will demonstrate outstanding communication abilities, a professional demeanor, and the capacity to juggle multiple responsibilities effectively. This position demands confidentiality, a proactive mindset, and the capability to thrive in a dynamic work environment.

Company Profile

Leading Brand in Food Production

Key Responsibilities

  • Deliver extensive administrative assistance to the CEO, which includes managing schedules, coordinating meetings, and arranging travel logistics.
  • Draft and refine correspondence, communications, presentations, and various documents as required.
  • Serve as a point of contact between the CEO and both internal and external parties, ensuring prompt and effective communication.
  • Support the organization of board meetings by gathering and distributing materials, recording minutes, and following up on action items.
  • Oversee and manage special initiatives as directed by the CEO, ensuring timely execution and alignment with organizational objectives.
  • Handle sensitive information with the utmost discretion and professionalism.
  • Conduct research and compile information to assist the CEO in making informed decisions.
  • Maintain and systematize files, records, and documents to ensure easy access and confidentiality.
  • Assist in planning and executing corporate events, conferences, and other engagements.

Candidate Profile

  • Bachelor's degree in Business Administration, Communications, or a related discipline.
  • A minimum of 5 years of experience in an Executive Assistant role, ideally within the food sector or a comparable fast-paced setting.
  • Exceptional organizational and time-management capabilities with a proven ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
  • High level of discretion and capability to manage confidential information responsibly.
  • Excellent interpersonal skills with the ability to foster relationships with key stakeholders.
  • Proactive, self-driven, and capable of working independently with minimal oversight.
  • Ability to adapt to shifting priorities and perform well under pressure.

Benefits

  • Comprehensive Benefits Package
  • Competitive Salary up to $125k
  • 401k Plan
  • Unlimited Paid Time Off

Michael Page is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.