Senior Executive Coordinator

2 weeks ago

Santa Monica, California, United States Universal Music Group Full time
About Us

We are UMG, the Universal Music Group, recognized as the foremost music enterprise globally. Our commitment to artistry, innovation, and entrepreneurship drives everything we do.

With operations in over 60 countries, we manage a diverse portfolio of businesses involved in recorded music, music publishing, merchandising, and audiovisual content.

Our mission is to discover and nurture recording artists and songwriters, producing and promoting music that resonates with fans worldwide.

Role Overview

We are on the lookout for a highly skilled Executive Coordinator with extensive experience in supporting senior leadership. This position demands a keen eye for detail, exceptional organizational abilities, and the capacity to handle multiple priorities in a dynamic environment.

Integrity and discretion in managing confidential information are paramount, as is professionalism in interactions with senior executives both within and outside the organization.

Key Responsibilities
  • Provide direct support to the Executive in executing their responsibilities, including preparing corporate documents and presentations.
  • Review and analyze business-related information and documents.
  • Oversee critical projects and coordinate various business initiatives.
  • Manage the Executive's schedule, organizing meetings, conferences, and travel arrangements.
  • Act as a gatekeeper, screening and prioritizing requests and inquiries.
  • Engage with clients, artists, and high-profile individuals on behalf of the Executive.
  • Organize meetings and presentations, including preparation of documents and taking minutes.
  • Support the Executive's commitments to civic and industry events.
  • Maintain confidentiality and exercise independent judgment in all tasks.
  • Perform additional duties as assigned.
Qualifications

The ideal candidate will possess:

  • A minimum of 10 years of experience in executive support roles for high-level executives.
  • Proven ability to handle sensitive information with discretion.
  • Strong organizational skills and the ability to thrive under pressure.
  • Exceptional problem-solving capabilities and proactive initiative.
  • Experience working with C-Level executives and senior clients.
  • Excellent communication skills, both written and verbal.
  • Advanced proficiency in Microsoft Office Suite and travel logistics.
  • A background in the music or entertainment industry is preferred.
  • Flexibility to adapt to various situations and personalities.
Benefits

Join a global organization that values authenticity, creativity, and a competitive spirit. We offer:

  • Comprehensive medical, dental, and vision coverage.
  • Wellbeing reimbursements for fitness, travel, and more.
  • Generous paid time off and parental leave policies.
  • 401(k) matching and student loan repayment assistance.

For a complete overview of our benefits, please refer to our career site.

Equal Opportunity Employer

Universal Music Group is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace.

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