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Human Resources + Office Coordinator
3 months ago
JOB TITLE: Human Resources + Office Coordinator
REPORTS TO: Senior Manager, Human Resources
DEPARTMENT: Executive/G+A
OVERVIEW
The Human Resources + Office Coordinator is responsible for managing the administrative and clerical functions of the HR Department and coordinating Summer Fridays’ front office needs.
RESPONSIBILITIES
HR SUPPORT
- Supporting the HR Manager with the following employee management functions:
- Posting jobs and screening potential applicants regarding their skills, experience and education
- Contacting references and performing background checks on applicants
- Informing applicants about position details, benefits and duties
- Conducting new employee orientation and training
- Supporting benefits open enrollment process
- Maintaining the employee handbook
- Management of HR/employment files (i.e. job descriptions, offer letters, resignation, resumes, etc.)
- Coordinating and administering employee surveys
- Working with HR/Office Manager to coordinate employee Town Hall meetings and events
- Managing Summer Fridays’ LinkedIn account
- Other HR tasks/projects as necessary
OFFICE SUPPORT
- Serving as primary contact/liaison for Property Management company; organizing/coordinating all necessary maintenance to ensure office space is in optimal working order
- Managing office and parking key cards
- Monitoring, ordering and organizing office supplies and office product inventory
- Ordering equipment/supplies for new team members
- Managing and distributing inbound packages
- Building gift bags and sending packages to VIP corporate contacts
- Serving as primary administrator for Summer Fridays’ Slack channel
- Ensuring conference rooms and shared spaces are organized and guest-ready at all times
- Other office tasks/projects as necessary
REQUIREMENTS
- Associates Degree or BA/BS degree
- Demonstrated experience in HR administration
- Demonstrated experience with office management/reception
- High degree of propriety and professionalism
- Exceptional organizational skills and attention to detail
- Strong communication/interpersonal skills
- Strong multi-tasking skills, ability to prioritize new tasks as they come in
- Positive, can-do attitude
- Solid knowledge of MS suite, including Word, Excel, PowerPoint and Outlook
- Must be based in Los Angeles; requires 4 days minimum per week in office