Admin Program Coordinator I

2 months ago

Cleveland, Ohio, United States Cleveland Clinic Full time

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Admin Program Coordinator I - CVMS Admin

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

LRI Cardiovascular and Metabolic Sciences-Research Innov and Educ

Job Code

D99917

Shift

Days

Schedule

8:30am-5:00pm

Job Summary

Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

We are looking for an Administrative Program Coordinator to join our department. This team is an integral part of our care within the Cleveland Clinic system, as you will function as a liaison and administrative, technical, and operational resource. Your primary duties will include but are not limited to:


• Updating and monitoring databases.


• Reporting any discrepancies and variances.


• Coordinate multiple projects and policies.

The Ideal future caregiver is someone who:


• Has strong organizational and communication skills.


• Can multitask in a stressful situation.


• Works well in a close-knit, teambuilding environment.


• Can make decisive judgement under minimal supervision.


• Can provide empathy and compassion in a patient-centered environment.

This is an excellent opportunity for those who are flexible and would like to advance their career growth opportunities within Cleveland Clinic. Caregivers in this position will become an integral part of a complex program and be exposed to multiple departments, institutes, and leadership teams to assist them with their skillset and growth.

At Cleveland Clinic, we know what matters most. That's why we treat our caregivers as if they are our own family, and we are always creating ways to be there for you. Here, you'll find that we offer: resources to learn and grow, a fulfilling career for everyone, and comprehensive benefits that invest in your health, your physical and mental well-being and your future. When you join Cleveland Clinic, you'll be part of a supportive caregiver family that will be united in shared values and purpose to fulfill our promise of being the best place to receive care and the best place to work in healthcare.

Job Details

Responsibilities:

  • With guidance from Director, leads or coordinates multiple projects and policy initiatives.
  • Updates, monitors and manages databases.
  • Develops scorecards and milestones to track progress. Analyzes project improvement and progress.
  • Reports discrepancies and variances.
  • Coordinates project prioritization and assists with policy and initiative implementation.
  • Assists with scheduling, coordination, preparation and communication of meetings.
  • Attends meetings and records key outcomes.
  • Supports all office administrative functions.
  • Develops and maintains updates.
  • Other duties as assigned.

Education:

  • Associate's degree required.
  • Bachelor's degree in Business Administration, Healthcare Administration or related field preferred.
  • High School diploma/GED and four years of experience can substitute work experience.
  • Bachelor's degree can substitute work experience required.

Certifications:

  • May require license based on department/Institute need.

Complexity of Work:

  • Requires multitasking, critical thinking skills, decisive judgment and the ability to work with minimal supervision in highly interactive team environment.
  • Must be able to take appropriate action in a stressful environment.
  • Solid communication and customer service skills.
  • Strong computer skills and experience with software applications.
  • Knowledge of project management and communication practices preferred.

Work Experience:

  • Two years administrative experience required.
  • Healthcare experience or related organization preferred.

Physical Requirements:

  • Ability to perform work in a stationary position for extended periods
  • Ability to operate a computer and other office equipment
  • Ability to travel throughout the hospital system
  • Ability to communicate and exchange accurate information
  • In some locations, ability to lift up to 25 pounds

Personal Protective Equipment:

  • Follows Standard Precautions using personal protective equipment as required for procedures.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. All offers of employment are follwed by testing for controlled substances and nicotine. All new caregivers must clear a nicotine test within their 90-day new hire period. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after one year.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

Please review the Equal Employment Opportunity poster.

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities

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