Executive Administrative Assistant

1 month ago

Seattle, Washington, United States Truce Law Full time
Overview We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team.

The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support-related tasks.


Responsibilities:

Executive Support:

  • Provide comprehensive administrative support to executives, including calendar management, technology coordination, and project management.
  • Act as a liaison between executives and team members, ensuring effective communication and coordination

Operational Oversight:

  • Assist in the development and implementation of operational processes and procedures to optimize efficiency and productivity.
  • Coordinate with various departments to streamline operations and resolve operational issues as they arise

Project Coordination:

  • Manage projects on behalf of executives, ensuring deadlines are met and objectives are achieved.
  • Conduct research, prepare reports, and present findings to support decision-making processes

Data Management:

  • Maintain accurate records and databases, including contact lists, vendor information, and project documentation.
  • Analyze data and generate reports to track key performance indicators and operational metrics

Meeting Management:

  • Schedule and coordinate meetings, conferences, and events, both internally and externally.
  • Prepare meeting agendas, materials, and presentations, and follow up on action items as needed

Communication:

  • Draft and edit correspondence, emails, and other documents on behalf of executives.
  • Serve as a point of contact for inquiries and requests, providing timely and professional responses

Office Administration:

  • Oversee general office operations, including office supplies management, equipment maintenance, and facility coordination.
  • Assist with onboarding new employees and provide support with HR-related tasks as needed

Qualifications:

  • 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
  • Experience handling confidential information and adhering to strict deadlines
  • Experience using Microsoft Office
  • High school diploma or G

ED required Compensation:
$25 - $30 hourly


  • Executive Support:
  • Provide comprehensive administrative support to executives, including calendar management, technology coordination, and project management.
  • Act as a liaison between executives and team members, ensuring effective communication and coordination

Operational Oversight:

  • Assist in the development and implementation of operational processes and procedures to optimize efficiency and productivity.
  • Coordinate with various departments to streamline operations and resolve operational issues as they arise

Project Coordination:

  • Manage projects on behalf of executives, ensuring deadlines are met and objectives are achieved.
  • Conduct research, prepare reports, and present findings to support decision-making processes

Data Management:

  • Maintain accurate records and databases, including contact lists, vendor information, and project documentation.
  • Analyze data and generate reports to track key performance indicators and operational metrics

Meeting Management:

  • Schedule and coordinate meetings, conferences, and events, both internally and externally.
  • Prepare meeting agendas, materials, and presentations, and follow up on action items as needed

Communication:

  • Draft and edit correspondence, emails, and other documents on behalf of executives.
  • Serve as a point of contact for inquiries and requests, providing timely and professional responses

Office Administration:

  • Oversee general office operations, including office supplies management, equipment maintenance, and facility coordination.
  • Assist with onboarding new employees and provide support with HR-related tasks as needed

  • Administrative Executive Assistant

    1 week ago

    Seattle, Washington, United States Nelson Connects Full time

    Administrative Executive Assistant / Office Operations CoordinatorAbout the Role: We are seeking a proactive and enthusiastic individual to take on the role of Administrative Executive Assistant and Office Operations Coordinator within our dynamic organization. In this part-time position, you will act as a vital business partner, overseeing a variety of...

  • Administrative Executive

    2 weeks ago

    Seattle, Washington, United States Russell Tobin & Associates Full time

    What are we looking for in our Administrative Executive? Russell Tobin and Associates/Pride Global is currently in search of an Administrative Executive. This role presents a fantastic opportunity to collaborate with a vibrant team and acquire significant experience in the ecommerce sector. The position is a contract role.Title: Administrative ExecutivePay...

  • Administrative Executive

    2 weeks ago

    Seattle, Washington, United States Russell Tobin & Associates Full time

    What are we seeking in our Administrative Executive? Russell Tobin & Associates is looking for an Administrative Executive to join our team.Employment Type: Contract/ HybridCompensation: $20-$24/hr, depending on experienceKey Responsibilities:The selected candidate will manage a diverse range of tasks, including:Complex calendar oversight and...

  • Administrative Executive

    6 days ago

    Seattle, Washington, United States Russell Tobin Full time

    What qualities are we seeking in our Administrative Executive? Russell Tobin's client, a prominent American multinational technology firm, is in search of an Administrative Executive.The Devices division is looking for an exceptionally talented, organized, and proactive individual to assist Directors in Online Sales.Join our team!Employment Type:...

  • Administrative Executive Coordinator

    2 weeks ago

    Seattle, Washington, United States Low Income Housing Institute Full time

    ADMINISTRATIVE EXECUTIVE COORDINATORLOCATION:HeadquartersREPORTS TO:Executive DirectorHOURS:Full-time, 40 hours per weekCOMPENSATION:$67,725 - $75,000 annuallyEMPLOYEE BENEFITS:Comprehensive medical, dental, and vision coverage, retirement plans, life insurance, long-term disability insurance, and sick leave are provided. Employees earn 116 hours of vacation...

  • Senior Executive Administrator

    2 weeks ago

    Seattle, Washington, United States RTA US Full time

    Job OverviewRTA US, a leading online retail platform provider, is seeking a Senior Executive Administrator.Employment Type: Contract/HybridCompensation: $20-$24/hr, based on experienceKey Responsibilities:Manage complex scheduling and calendar coordination for senior leadership.Prioritize tasks effectively in a dynamic environment, ensuring timely responses...

  • Senior Executive Administrator

    2 weeks ago

    Seattle, Washington, United States Tandym Group Full time

    Join Our Team:Tandym Group is on the lookout for a skilled Senior Executive Administrator to support our executive team.Efficiently manage intricate scheduling and calendar coordinationEffectively prioritize responsibilities in a fast-paced environmentOversee meetings, priorities, and communications, intervening as necessaryCoordinate travel arrangements,...

  • Executive Assistant

    17 hours ago

    Seattle, Washington, United States LHH Full time

    About LHHLHH is a dynamic and growing company specializing in real estate, property management, and investment services. Our team is dedicated to delivering exceptional service and innovative solutions to our clients.Job Title: Executive Assistant**Job Summary:**We are seeking a highly motivated and skilled Executive Assistant to join our Seattle office and...

  • Senior Executive Assistant

    7 days ago

    Seattle, Washington, United States Truce Law Full time

    Job DescriptionOverviewWe are looking for a meticulous and proactive Senior Executive Assistant to provide essential support to our executive leadership. The successful candidate will demonstrate exceptional organizational skills and the ability to manage a variety of administrative and executive support tasks efficiently.Compensation:$25 - $30 hourlyKey...

  • Administrative Coordinator for Executive Leadership

    2 weeks ago

    Seattle, Washington, United States American Technion Society Full time

    Position Overview:The American Technion Society (ATS) is on the lookout for a dedicated Executive Assistant to support its Chief Development Officer (CDO) and other senior leadership members. This role is fully remote, catering to candidates in the San Francisco Bay area.Compensation:Salary range: $75,000 - $85,000About ATS:The American Technion Society...

  • Personal Executive Assistant

    2 weeks ago

    Seattle, Washington, United States Moss Adams LLP Full time

    About Moss Adams LLPAt Moss Adams, we prioritize authenticity and strive to create a culture that values talented individuals who are dedicated to our clients and communities. Here, you will contribute to our mission of empowering others to seize opportunities while developing your leadership skills. Our firm’s size, focus on middle-market clients,...

  • Executive Operations Assistant

    2 weeks ago

    Seattle, Washington, United States Russell Tobin Full time

    What are we seeking in our Executive Operations Assistant? Russell Tobin's client, a leading online retail platform provider, is in search of an Executive Operations Assistant. Employment Type: Contract/ Hybrid Location: Seattle, WA Compensation: $20-$24/hr, depending on experience Key Responsibilities: The selected candidate will handle a diverse array of...

  • Public Administration Sales Executive

    3 days ago

    Seattle, Washington, United States Vista Equity Partners Full time

    Job Summary:The Senior Business Development Manager will develop and maintain favorable relationships with new customers to ensure achievement of strategic sales objectives for a specific region or territory.Key Responsibilities:Prospect and develop new business opportunities with government and public administration clientsDevelop and execute sales...

  • Senior Executive Assistant to Global Leadership

    2 weeks ago

    Seattle, Washington, United States BGSS Full time

    Job OverviewOur client, a leading provider of cloud-based communication solutions, is currently in search of a dedicated Senior Executive Assistant to the Global Leadership Team. This role is predominantly remote, and the candidate must be based in Seattle, WA. As a pivotal Administrative Business Partner, you will support the executive team in streamlining...

  • Creative Executive Assistant

    6 days ago

    Seattle, Washington, United States Project 562 Full time

    Position OverviewProject 562 is in search of a highly capable, enthusiastic, and collaborative individual to provide support to the Creator and Director in the capacity of an Executive Assistant.This role is structured as a full-time position (40 hours/week) with the potential for flexibility in work arrangements, including a combination of in-person and...

  • Executive Assistant to Head of School

    1 month ago

    Seattle, Washington, United States Trillium Academy Full time

    Position Overview The Executive Assistant provides consistent, confidential, and professional administrative support for the Head of School and Director of Business Operations in order to maintain the well-being of Trillium Academy. This position plays an integral role in the day-to-day goings on of the school and will be the first line of communication...

  • Office Administrative Assistant

    2 weeks ago

    Seattle, Washington, United States Aramark Full time

    Job OverviewThe Office Administrative Assistant plays a crucial role in supporting management with various administrative duties, which may include tasks such as procurement, data management, documentation, and more. This position requires a professional and friendly demeanor when interacting with clients, visitors, and team members.COMPENSATION: The hourly...

  • Executive Assistant

    3 days ago

    Seattle, Washington, United States Swedish Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Swedish. As an Administrative Support Specialist, you will provide administrative support to our department, including providing exceptional customer service, typing, editing, and proofreading documents, creating and maintaining filing...

  • Administrative Assistant

    3 hours ago

    Seattle, Washington, United States ALLURE LIFESTYLE COMMUNITIES Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Allure Lifestyle Communities. As a key member of our staff, you will be responsible for providing exceptional customer service to our residents and their families.Key Responsibilities:Answering phone calls and greeting visitors in a professional and...

  • Executive Assistant

    5 days ago

    Seattle, Washington, United States LHH Recruitment Solutions Full time

    Job Description Job Title:   edit documents,< strong> reports,< strong> and presentations, Handle incoming communications,< strong> correspondence, Maintain filing systems,< strong> office supplies, Perform data entry, Provide< strong>  customer service, Provide administrative support< strong> to...