Senior Executive Assistant

1 week ago

Seattle, Washington, United States Truce Law Full time
Job Description

Overview

We are looking for a meticulous and proactive Senior Executive Assistant to provide essential support to our executive leadership. The successful candidate will demonstrate exceptional organizational skills and the ability to manage a variety of administrative and executive support tasks efficiently.

Compensation:

$25 - $30 hourly

Key Responsibilities:

Executive Support:

  • Deliver comprehensive administrative assistance to executives, including managing schedules, coordinating technology needs, and overseeing project timelines.
  • Facilitate communication between executives and team members, ensuring clarity and coordination.

Operational Management:

  • Support the creation and execution of operational strategies and procedures to enhance efficiency and productivity.
  • Collaborate with various departments to optimize operations and address any issues that arise.

Project Management:

  • Oversee projects on behalf of executives, ensuring timely completion and achievement of goals.
  • Conduct research, compile reports, and present findings to aid in strategic decision-making.

Data Administration:

  • Maintain accurate records and databases, including contact information, vendor details, and project documentation.
  • Analyze data and produce reports to monitor key performance indicators and operational metrics.

Meeting Coordination:

  • Organize and manage meetings, conferences, and events, both internally and externally.
  • Prepare meeting agendas, materials, and presentations, and follow up on action items as necessary.

Communication:

  • Draft and edit correspondence, emails, and other documents on behalf of executives.
  • Act as a point of contact for inquiries and requests, providing timely and professional responses.

Office Management:

  • Oversee general office operations, including managing office supplies, equipment maintenance, and facility coordination.
  • Assist with the onboarding of new employees and support HR-related tasks as required.
Qualifications:
  • Minimum of 2 years in a personal assistant or executive assistant role, or similar experience.
  • Outstanding time management, organizational, interpersonal, and communication skills.
  • Proven ability to handle confidential information and meet strict deadlines.
  • Proficient in Microsoft Office Suite.
  • High school diploma or G.E.D. required.
About Truce Law

At Truce Law, our mission is to simplify divorce and family law by equipping clients with the necessary tools to find amicable solutions. We specialize in collaborative law, mediation, and compromise-driven legal options.

We are committed to serving our community with integrity and professionalism.

  • We offer a competitive salary.
  • 401(k) with 3% matching.
  • Dental Insurance.
  • Health insurance.
  • Paid time off.
  • Vision insurance.
  • Performance bonuses.

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