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Administrative Executive Assistant

2 months ago

Seattle, Washington, United States Nelson Connects Full time

Administrative Executive Assistant / Office Operations Coordinator

About the Role: We are seeking a proactive and enthusiastic individual to take on the role of Administrative Executive Assistant and Office Operations Coordinator within our dynamic organization. In this part-time position, you will act as a vital business partner, overseeing a variety of tasks including scheduling, event planning, financial reporting, travel arrangements, communication management, and project oversight.

Compensation: $35.00 per hour

Key Responsibilities:

  • Facilitate calendar management, both internally and externally, including arrangements for domestic and international travel
  • Deliver exceptional support to the Executive by addressing all requests and engagements with utmost professionalism
  • Enhance organizational efficiency by keeping the Executive well-informed and prepared for upcoming commitments
  • Handle inquiries directed to the Executive with prompt and effective follow-up
  • Oversee budget management and expense reporting
  • Act as the welcoming face of the organization for new hires and external guests, including partners and clients
  • Maintain a professional office environment, ensuring common areas, supply rooms, conference spaces, and kitchens are tidy and presentable
  • Ensure that refreshments and snacks are consistently stocked, removing expired items from all storage areas
  • Coordinate with third-party service providers, including property management and catering services
  • Manage employee access through office security systems
  • Monitor supply inventory, identify cost-saving opportunities, and maintain stock levels

Qualifications:

  • At least 2 years of professional experience in an Executive Assistant role
  • Strong written and verbal communication skills along with excellent organizational abilities
  • Self-motivated individual with keen attention to detail, capable of prioritizing tasks and managing multiple projects in a fast-paced setting
  • Proficient in Google Workspace, Apple products, and Microsoft Office Suite
  • Ability to lift up to 40 pounds
  • This is a part-time position

About Us: For over 50 years, Nelson Connects has been dedicated to empowering both employers and job seekers to achieve their individual goals. Our values of excellence, integrity, compassion, and innovation have established us as a trusted partner in connecting talent with opportunities. The talented and committed team at Nelson Connects is building on our rich legacy to shape the future of our industry.

Our mission is your success.