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Senior Executive Assistant to Global Leadership

2 months ago

Seattle, Washington, United States BGSS Full time
Job Overview

Our client, a leading provider of cloud-based communication solutions, is currently in search of a dedicated Senior Executive Assistant to the Global Leadership Team. This role is predominantly remote, and the candidate must be based in Seattle, WA. As a pivotal Administrative Business Partner, you will support the executive team in streamlining operations and enhancing productivity.

Key Responsibilities:

  1. Manage the CEO's calendar with precision, coordinating international travel arrangements.
  2. Execute a variety of administrative functions, including meticulous calendar oversight, travel logistics, expense documentation, and adherence to organizational deadlines.
  3. Maintain confidentiality while interacting with the Board and other key stakeholders.
  4. Act as the primary liaison for scheduling interviews with C-suite executives.
  5. Organize and oversee team retreats, events, and other corporate activities.
  6. Ensure accurate management of purchase orders in compliance with company standards.
  7. Handle office management duties, including vendor relationships and supply oversight.
  8. Collaborate with global teams to facilitate successful domestic and international meetings and projects.
  9. Lead and manage smaller-scale projects within the organization.

Minimum Qualifications:

  1. Bachelor's degree or equivalent professional experience.
  2. A minimum of 5 years of executive administrative experience in a high-tech or international setting, with a focus on travel coordination, expense management, calendar oversight, and office administration.
  3. Proven experience in managing team meetings, including agenda preparation and content development.
  4. Demonstrated leadership in project management.
  5. Expertise in purchase order management and office administration.
  6. Experience supporting C-suite executives or equivalent roles.

Preferred Qualifications:

  1. Understanding of project and program management principles, with the ability to apply them to operational challenges.
  2. Capability to serve as a central point of contact for various departments and external partners, handling sensitive information with discretion.
  3. Proven ability to enhance operational efficiency and contribute to the development of new strategies.
  4. Strong communication and collaboration skills across diverse teams and functions.
  5. Ability to maintain confidentiality and exercise sound judgment in decision-making.
Company Overview

We are a reputable recruiting firm engaged by our client to identify exceptional talent nationwide.