Personal Executive Assistant

2 weeks ago

Seattle, Washington, United States Moss Adams LLP Full time

About Moss Adams LLP

At Moss Adams, we prioritize authenticity and strive to create a culture that values talented individuals who are dedicated to our clients and communities. Here, you will contribute to our mission of empowering others to seize opportunities while developing your leadership skills. Our firm’s size, focus on middle-market clients, tailored career paths, and supportive environment make this possible. Join a values-driven organization where you can enjoy tackling complex and intriguing business challenges.

Role Overview

The Executive Assistant is responsible for a range of administrative functions, providing essential support to designated executives, locations, and teams. This role requires independent judgment and effective business acumen to plan, prioritize, and manage a diverse workload in a dynamic setting. The ideal candidate will be adaptable, proactive, and resourceful, maintaining confidentiality and delivering a high standard of customer service.

Key Responsibilities

  • Oversee calendars, manage office space bookings, and coordinate travel arrangements for assigned executives.
  • Handle time and expense reporting for executives.
  • Assist in the creation of client deliverables, including reports.
  • Support client engagement processes, including new client onboarding and vendor due diligence.
  • Draft, format, and proofread business communications and presentations.
  • Coordinate internal and external events and meetings, including logistics and materials preparation.
  • Utilize internal networks to effectively manage workflow.
  • Act as a liaison for clients, managing communications and follow-ups.
  • Participate in the onboarding of new administrative staff, providing training and support.
  • Assist with Continued Professional Education (CPE) initiatives for assigned teams.
  • Undertake additional duties and special projects as required.

Qualifications

  • High School Diploma or GED is required.
  • A minimum of 1 year of relevant experience is required; experience in a professional services setting is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Demonstrated commitment to delivering exceptional client service.
  • Strong verbal and written communication skills, with the ability to convey complex issues clearly.
  • Excellent organizational skills, capable of prioritizing tasks in a fast-paced environment.
  • Ability to collaborate effectively across departments while building trusted relationships.
  • Meticulous attention to detail and a commitment to producing accurate work promptly.
  • Ability to analyze problems critically and devise creative solutions.
  • Experience handling sensitive situations and confidential information with discretion.
  • Willingness to work overtime as needed.
  • Ability to travel occasionally, approximately 5% of the time.

Equal Opportunity Employer

Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Compensation and Benefits

This position may be eligible for an annual discretionary bonus. For more information about our benefits and total rewards, please visit our careers page.

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