Current jobs related to Executive Assistant - Wilmington - Harbor.ai

  • Executive Assistant

    4 days ago

    Wilmington, United States Motion Recruitment Full time

    One of our clients in the financial services industry is looking to add an Executive Assistant to their corporate office located in Wilmington, DE. If you have strong customer service skills, have previously supported Executives/C-suite Professionals, and can adapt to a fast-paced environment, we invite you to apply! (Please read through all details in the...

  • Executive Assistant

    3 days ago

    Wilmington, United States Motion Recruitment Full time

    One of our clients in the financial services industry is looking to add an Executive Assistant to their corporate office located in Wilmington, DE. If you have strong customer service skills, have previously supported Executives/C-suite Professionals, and can adapt to a fast-paced environment, we invite you to apply! (Please read through all details in the...

  • Global Risk Management Executive

    6 days ago

    Wilmington, Delaware, United States Hispanic Technology Executive Council Full time

    Position Overview: The Hispanic Technology Executive Council is seeking a highly skilled Global Risk Management Executive specializing in Liquidity Oversight. This role is pivotal in enhancing our operational risk framework and ensuring robust management of liquidity-related risks.Key Responsibilities:Develop and implement comprehensive operational risk...

  • Executive Administrative Assistant

    4 months ago

    Wilmington, United States Momentum Resource Solutions Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company.*** This will be an onsite, Contract position.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel...

  • Executive Assistant

    2 months ago

    Wilmington, United States The Lycra Company LLC Full time

    Job DescriptionJob DescriptionRole: Executive Assistant & Business Support Admin Location: Wilmington, DE The LYCRA Company has built a leading position in the Apparel industry over the years via a continuous stream of value-adding fiber, fabric, or garment innovations enabled and supported by a network of strategic partners across the entire value chain....

  • Executive Administrative Assistant

    1 month ago

    Wilmington, United States JPMorgan Chase Full time

    Become an integral part of Consumer and Community Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant...

  • Legal Operations Administrative Assistant

    7 days ago

    Wilmington, Delaware, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive SearchJoin Our Team At Ascension Global Staffing & Executive Search, we pride ourselves on being a premier national recruiting agency that champions diversity and inclusion. Our mission is to connect outstanding talent with remarkable opportunities throughout the country. We foster a collaborative environment where both...

  • EXECUTIVE ADMINISTRATIVE ASSISTANT

    1 week ago

    Wilmington, Delaware, United States New Castle County Government Full time

    INFORMATION OF SIGNIFICANCE In alignment with the established Merit System Rules and Regulations, a valid eligible list is being created for this classification, which will remain active for a one-year duration. This list will be utilized to fill vacancies that arise during this timeframe. Candidates listed will be certified according to the Merit System and...

  • Real Estate Showing Assistant

    3 months ago

    Wilmington, United States Jennifer Bullock Team w REMAX Executive Full time

    Job DescriptionJob DescriptionAre you a real estate agent who loves working with home buyers? Do you love to meet new people and do something different every day? Are you a hard worker and need more leads to make the kind of money you want to make? Then you would LOVE working on this team! We are a group of real estate agents in which everybody specializes...

  • Senior Executive Coordinator

    7 days ago

    Wilmington, North Carolina, United States Harbor Full time

    About Harbor:Harbor is an innovative InsurTech startup focused on transforming the enterprise insurance landscape. Our cutting-edge technology streamlines the process for insurance brokers, enabling them to continuously identify the best coverage options for their clients. Our mission is to enhance underwriting processes, making them more efficient and...

  • Executive Assistant to VP of Sales

    4 days ago

    Wilmington, United States United Electric Supply Full time

    EXECUTIVE ASSISTANT TO REGIONAL VP OF SALES & DIRECTOR OF MARKETINGWho we are: United Electric Supply Co. Inc. is a nationally recognized, 100% employee-owned company that is a major supplier of electrical products, and advanced services for the construction and industrial markets. They offer a full range of electrical products and services with...

  • Executive Assistant to VP of Sales

    3 days ago

    Wilmington, United States United Electric Supply Full time

    EXECUTIVE ASSISTANT TO REGIONAL VP OF SALES & DIRECTOR OF MARKETINGWho we are: United Electric Supply Co. Inc. is a nationally recognized, 100% employee-owned company that is a major supplier of electrical products, and advanced services for the construction and industrial markets. They offer a full range of electrical products and services with...

  • Account Executive

    2 months ago

    Wilmington, United States The Staff Pad Full time

    Job DescriptionJob DescriptionExciting News! The Staff Pad has forged a dynamic partnership with a leading benefits provider, and together, we're on the lookout for a talented Account Executive to join our team. The Account Executive will cultivate and sustain relationships with business owners, brokers, and existing clientele, driving revenue growth....

  • Executive Support Specialist

    2 days ago

    Wilmington, Delaware, United States Collabera Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to provide exceptional administrative support to our executive team at Collabera. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to multitask in a fast-paced environment.Key...

  • Senior Executive Support Specialist

    7 days ago

    Wilmington, North Carolina, United States Eccalon, LLC Full time

    The Executive Operations Assistant will play a pivotal role in supporting high-level officials within the Department of Defense. This position is essential for ensuring seamless administrative operations and facilitating effective communication within the office.Position Requirements:• Must possess an active TS/SCI Clearance.Desired Education &...

  • Senior Executive Support Specialist

    7 days ago

    Wilmington, North Carolina, United States Eccalon, LLC Full time

    The Executive Operations Assistant will play a pivotal role in providing comprehensive administrative support to senior leadership within Eccalon, LLC. This position is crucial for ensuring the smooth operation of executive functions and supporting the organization's strategic objectives.Position Requirements:• Must possess an active TS/SCI...

  • Administrative Leader for Executive Operations

    7 days ago

    Wilmington, North Carolina, United States Harbor Full time

    About Harbor:Harbor is an innovative InsurTech startup dedicated to transforming the enterprise insurance landscape. Our cutting-edge technology streamlines the process for insurance brokers, enabling them to continuously identify the best coverage options for their clients. Our mission is to enhance underwriting processes, making them more efficient and...

  • Executive Assistant

    4 days ago

    Wilmington, United States Zimmer Development Company Full time

    In search of an individual with excellent organizational and communication skills. Duties include, but are not limited to, administering lease files, preparing lease documentation, facilitating appointments and meetings, filing, calendar management and some personal matters. Must be able to manage multiple assignments, work proactively with team members...

  • Executive Assistant

    3 days ago

    Wilmington, United States Zimmer Development Company Full time

    In search of an individual with excellent organizational and communication skills. Duties include, but are not limited to, administering lease files, preparing lease documentation, facilitating appointments and meetings, filing, calendar management and some personal matters. Must be able to manage multiple assignments, work proactively with team members...

  • Senior Executive Support Specialist

    7 days ago

    Wilmington, North Carolina, United States Eccalon, LLC Full time

    The Executive Operations Assistant will function as a pivotal support role within Eccalon, LLC, focusing on high-level administrative tasks and strategic communication initiatives. This position is essential in facilitating the operations of senior leadership and ensuring seamless coordination of activities.Position Requirements:• Must possess an active...

Executive Assistant

4 weeks ago

Wilmington, United States Harbor.ai Full time

About Harbor.ai:

Harbor.ai is an early-stage InsurTech startup aiming to revolutionize the enterprise insurance market. Our technology simplifies the process for insurance brokers to identify optimal coverage for their clients continuously, and this is just the beginning. Our mission is to revolutionize underwriting for better, faster, and smarter processes. As we pursue this goal, we are implementing a data-driven business model that fundamentally reshapes how insurance products are sold. Established in 2018, Harbor.ai is Venture-backed and based in New York.


About the Role: We're seeking a highly skilled Executive Assistant to serve as a true right hand to our executive team. The ideal candidate will excel at managing multiple priorities and providing crucial support across all aspects of our executive operations.


Role Specifics:

  • Manage complex calendars, high-priority meetings, and travel arrangements
  • Prepare and edit high-level documents, maintaining confidentiality
  • Serve as primary contact for stakeholders and liaison between executives and team
  • Lead meeting preparation, follow-up, and event logistics
  • Spearhead strategic research and assist with special project
  • Manage email inboxes and prioritize requests
  • Oversee onboarding and support cross-functional projects
  • Conduct data analysis for decision-making and assist with process implementation
  • Support HR, budget planning, and financial tasks
  • Facilitate inter-departmental communication and represent executives when authorized
  • Assist in crisis management and internal communications
  • Track organizational KPIs and handle expense reports
  • Maintain contact databases and provide administrative support as needed


Qualifications:

  • Bachelor's degree required
  • 3-5 years of experience as an Executive Assistant, preferably in a fast-paced startup or corporate environment
  • Exceptional organizational and time management skills
  • Advanced proficiency in Google Suite and Microsoft Office (Word, Excel)
  • Strong written and verbal communication skills
  • Ability to maintain confidentiality and exercise discretion
  • Excellent problem-solving and decision-making abilities
  • Proficiency in project management tools and methodologies
  • Ability to work under pressure and meet tight deadlines
  • Flexibility to work outside of normal business hours when required


Ideal Candidate:

  • Proactive and adaptable in a dynamic business environment
  • Comfortable with ambiguity and able to work independently
  • Demonstrates poise and professionalism in all interactions
  • Strong interpersonal skills and ability to work with diverse personalities
  • Detail-oriented with a commitment to accuracy and quality
  • Enthusiastic about supporting executive leadership and contributing to company success


As an executive assistant in a startup, be prepared for:

  • Fast-paced work with shifting priorities
  • Wearing multiple hats beyond core responsibilities
  • Resourcefulness
  • Direct impact on company operations and growth
  • Less structured processes with opportunity to shape operations
  • Close-knit teams across all levels
  • Potential for career growth as the company expands
  • Possibly longer hours, especially during critical periods
  • Exciting, innovative atmosphere

The ideal candidate will thrive in this dynamic environment, seeing challenges as opportunities and bringing a can-do attitude to every task. You'll need to be adaptable, flexible, and comfortable with change while working closely with executives and team members.


Location:

  • This hybrid role is based in Wilmington, NC area, with in-office presence required 1-2 days per week.
  • The applicant is expected to maintain a designated, secure remote work environment when working from home.
  • Occasional travel may be required to support executives at offsite meetings or events.


Start Date:

  • We are looking for a candidate who can start in the role mid-late August.


Working with Harbor.ai

Harbor is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to Ops@harborai.net


Individual pay is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to the base salary, Harbor offers PTO, sick time, a hybrid work environment (in-office in the NYC area 1-2 days per week), medical, dental and vision benefits for the employee, as well as access to an employee equity pool.


Harbor is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. We may use your information to maintain the safety and security of Harbor, its employees, and others as required or permitted by law. Additionally, Harbor.ai participates in the E-Verify program in certain locations, as required by law.


Harbor is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at Ops@harborai.net