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Executive Assistant

2 months ago

Wilmington, United States Motion Recruitment Full time

One of our clients in the financial services industry is looking to add an Executive Assistant to their corporate office located in Wilmington, DE. If you have strong customer service skills, have previously supported Executives/C-suite Professionals, and can adapt to a fast-paced environment, we invite you to apply (Please read through all details in the job posting prior to applying to ensure alignment with your career interests)


Details:

  • This is a 3-month contract-to-permanent opportunity. This means you will work as a W2 Consultant on a contractual basis for 3-months prior to being converted to an internal/permanent employee.
  • During the contract the hourly pay rate ranges from $40 - $49/hr
  • This is a HYBRID role in Wilmington, DE. Candidates MUST live within a commutable distance as you are required to work in-office Tuesday/Wednesday/Thursday and work remotely on Mondays/Fridays.


Position Overview: The Executive Assistant position will be responsible for providing direct support to 2-3 Vice Presidents/Senior Managing Directors and for office support needs in the Wilmington, DE corporate office. The role requires outstanding customer service, communication, administrative, technical, and problem-solving skills. This position provides an excellent opportunity for professional growth and increased responsibility.


Responsibilities:

  • Maintain an understanding of departmental systems, personal computers, software applications, and policies and procedures.
  • Maintain records, create reports, and effectively perform administrative office functions, including planning, scheduling, managing email, calendars, and call agendas.
  • Plan, coordinate and facilitate meetings, including scheduling and preparing materials for meetings.
  • Input data into various databases, spreadsheets, and other documents.
  • Perform analysis and performance tracking of departmental results.
  • Assist in the identification and implementation of departmental improvements.
  • Communicate with management on operational process improvement opportunities and/or trends.
  • Assist in the creation of a work environment and culture that reinforces the company’s mission and core values.
  • Provide support to ensure site engagement, including maintaining and stocking pantry supplies, assisting with meeting coordination for site residents and visitors, and providing guidance and support for general site upkeep.
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, office systems and supplies.
  • Provide support to various teams, including Site Spirit, Site Volunteer, Facilities, Technology and similar teams, to coordinate and communicate activities across the site.


Skill/Experience/Education

  • High School / GED Diploma required.
  • Strong work tenure: three to five (3-5) years’ experience in office administration, supporting an executive (c-suite) a plus.
  • Effective problem solving and research skills.
  • Excellent verbal and written skills.
  • Ability to work full time hours and occasionally arrive early or stay during evening hours to support an internal or external event.
  • Attention to detail, good judgment, flexibility in handling multiple tasks.
  • Ability to maintain confidentiality and sensitive information.
  • Proficient in MS office applications, including Microsoft Word, Excel, Outlook, and PowerPoint.
  • Energetic and eager to tackle new projects and ideas.