Senior Executive Coordinator

2 weeks ago

Wilmington, North Carolina, United States Harbor Full time

About Harbor:

Harbor is an innovative InsurTech startup focused on transforming the enterprise insurance landscape. Our cutting-edge technology streamlines the process for insurance brokers, enabling them to continuously identify the best coverage options for their clients. Our mission is to enhance underwriting processes, making them more efficient and intelligent. Founded in 2018, Harbor is backed by venture capital and operates out of New York.

Position Overview: We are in search of a highly competent Executive Assistant to act as a vital support to our executive leadership. The successful candidate will demonstrate exceptional skills in managing various priorities and providing essential assistance across all facets of our executive functions.

Key Responsibilities:

  • Oversee intricate calendars, prioritize high-stakes meetings, and coordinate travel logistics
  • Draft and refine confidential documents, ensuring high standards of confidentiality
  • Act as the primary liaison for stakeholders, facilitating communication between executives and teams
  • Lead preparations for meetings, including follow-ups and event organization
  • Conduct strategic research and contribute to special projects
  • Manage email communications and prioritize incoming requests
  • Support onboarding processes and assist with cross-departmental initiatives
  • Perform data analysis to aid decision-making and support process enhancements
  • Assist with HR functions, budget management, and financial responsibilities
  • Enhance inter-departmental communication and represent executives as needed
  • Support crisis management efforts and internal communications
  • Monitor organizational KPIs and manage expense reporting
  • Maintain contact databases and provide administrative assistance as required

Required Qualifications:

  • Bachelor's degree is mandatory
  • 3-5 years of experience in an Executive Assistant role, ideally within a fast-paced startup or corporate setting
  • Outstanding organizational and time management capabilities
  • Advanced knowledge of Google Suite and Microsoft Office (Word, Excel)
  • Excellent written and verbal communication skills
  • Ability to uphold confidentiality and demonstrate discretion
  • Strong problem-solving and decision-making skills
  • Familiarity with project management tools and methodologies
  • Capacity to work under pressure and meet tight deadlines
  • Willingness to work outside of standard business hours when necessary

Ideal Candidate Profile:

  • Proactive and flexible in a rapidly changing business environment
  • Comfortable navigating ambiguity and capable of working independently
  • Exhibits professionalism and composure in all interactions
  • Possesses strong interpersonal skills and can collaborate with diverse personalities
  • Detail-oriented with a strong commitment to accuracy and quality
  • Enthusiastic about supporting executive leadership and contributing to organizational success

Working Environment:

  • This hybrid role requires in-office presence a few days each week.
  • Applicants should maintain a secure remote work setup when working from home.
  • Occasional travel may be necessary to assist executives at offsite meetings or events.

Compensation and Benefits:

Harbor offers a competitive salary and benefits package, including PTO, sick leave, a hybrid work model, and comprehensive medical, dental, and vision coverage. Additionally, employees have access to an equity pool.

Diversity and Inclusion:

Harbor is an Equal Employment Opportunity employer, committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and do not discriminate based on any legally protected characteristics.

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