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Administrative Assistant

3 months ago

Brentwood, California, United States Ultimate Staffing Full time
We are looking for a highly skilled administrative assistant to join our client's team. Our client is a construction company. They are looking to bring on someone on a contract to permanent basis with 3 years of experience. If you have a great personality and are skilled with multitaksing, APPLY NOW

Answer phones and greet visitors

  • Schedule appointments and maintain calendars
  • Schedule and coordinate meetings
  • Collate and distribute mail
  • Prepare communications such as memos, emails, invoices, reports and other correspondence
  • Write and edit communications, from letters to reports and instructional documents
  • Create and maintain filing systems, both electronic and physical
  • Manage accounts and perform bookkeeping


Decision-making: administrative assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.


  • Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
  • Organizational skills: The ability to maintain order helps ensure executives don't miss appointments or deadlines.
  • Writing: Their emails, letters, documents and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.