Field Operations Administrative Assistant

1 week ago


Brentwood, Tennessee, United States Hoar Construction Full time
Field Office Administrator

The Field Office Administrator plays a crucial role in supporting the onsite project team at construction sites.

Key Responsibilities:
  • Ensure the accuracy of billing information and rectify any discrepancies.
  • Oversee the management and processing of invoices, payment requests, and purchase orders, ensuring all necessary documentation is included.
  • Engage with trade partners and suppliers to maintain and update account details.
  • Assist in the creation, distribution, and monitoring of various project-related documents.
  • Compile and organize project closeout documentation.
  • Prepare and submit reimbursements for petty cash and manage expense reporting.
  • Process payroll for field personnel, including the maintenance of attendance records.
  • Organize and maintain job site documentation efficiently.
  • Perform general receptionist duties as required.
  • Coordinate travel arrangements for staff and visitors as necessary.
  • Ensure the office trailer is well-maintained and stocked with supplies.
  • Arrange catering for onsite meetings.
Qualifications:
  • High School Diploma or equivalent qualification.
  • 1-2 years of experience in administrative support within the construction sector.
  • Proficient in computer applications, including Excel and Word.
  • Possession of a valid Driver's License.
Work Environment and Physical Requirements:

This role involves working in both indoor and outdoor environments, with exposure to varying weather conditions. Candidates must possess the physical capability and mobility to perform job functions effectively.

Vision: Adequate visual acuity with or without corrective lenses.

Hearing: Adequate auditory perception with or without corrective measures.

Hoar Construction is an Equal Opportunity Employer - EOE.

Please note that unsolicited resumes from recruitment agencies will not be accepted.

This position is dynamic and continually evolving.


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