Administrative Assistant

4 weeks ago

Allentown, United States PeopleShare Full time
Administrative Assistant Needed in Allentown 
PeopleShare is looking for an experienced Administrative Assistant to help with administrative Duties.  The idea candidate will have outstanding computer skills as well as great communication skills. If this sounds like you then Apply Today 

Front Office Admin Job Details:
  • Schedule: Need to be available Monday-Friday starting at 7:00AM-4:30PM 
  • Pay Rate: $20.00-$22.00 Per Hour
     
Front Office Admin Job Description: 
  • Provides administrative support to ensure efficient office operations.
  • Maintains physical and digital filing systems.
  • Answers phone calls and directs callers to appropriate personnel, signs for incoming packages, and assists clients and other visitors.
  • Responds to emails and other digital queries and correspondence.
  • Drafts and edits letters, reports, and other documents.
  • Inputs and updates information in databases and spreadsheets.
  • Coordinates logistics for meetings, including room setup and catering.
  • Provide general assistance and office support for professional staff
  • Print event material as in name tags, name tents, certificates, course material
  • Manage DiSC reporting (assessment tracking)
  • Maintain training material inventories
  • Maintain and order event supplies
  • Maintain event evaluations
  • Assist with event logistics including room set up/clean up and managing catering venues
  • Take photos / small videos of onsite events
  • Proofread marketing materials
  • Assist with updating events on the company website
  • Greet customers, vendors

Front Office Admin Job Requirements:
  • 2 - 4 years events experience required. (Ideally looking for candidates who are well rounded with in person and virtual events experience, managing or coordinating all aspects of the event)
  • 2+ years of experience in Microsoft Office 365, particularly, Word, Excel, PowerPoint, and Planner.
  • Excellent computer skills with experience using Salesforce, internet and other business, training and design software including Adobe Acrobat and WordPress.
  • Excellent communication and interpersonal skills.
  • Excellent writing ability and organizational skills.
  • Excellent project management skills.
  • Proven ability to manage multiple tasks simultaneously.
  • Solid research, analytical and problem-solving skills.
  • Ability to engage and interact with customers, partners and vendors.
  • Self-directed and ability to plan, problem-solve and execute independently of direct day-to-day supervision while managing multiple complex projects as part of a team.
  • A demonstrated ability to coordinate and manage programs, events, and/or projects.
  • Ability to work overtime as needed or to work flexible hours to provide event support.
  • Ability to travel as necessary including current driver’s license. Limited overnight or weekend travel may be required.
  • Successful completion of standard background checks based upon the requirements of the position.

PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
#IND14

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