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Project Administrative Coordinator

2 months ago

Allentown, Pennsylvania, United States NDM Hospitality Services Full time

About NDM Hospitality Services

NDM Hospitality Services is a dynamic, project-level real estate specialty brokerage firm providing turnkey sales and marketing services to real estate developers. Our dedication to excellence is grounded in extensive expertise and experience in all segments of the real estate industry.

We possess in-depth knowledge of top market areas and have extensive experience in selling and managing projects for major brands. Our specialization extends from facilitating the marketing and sale of individual vacation and primary residential homes to the meticulous planning, development, and ongoing maintenance of entire real estate projects.

Project Administrative Assistant Receptionist Role Description

This is a full-time position for an Administrative Assistant - Project Support. The primary role for this position is to provide administrative support to the project team, ensuring the smooth operation of the office. This includes answering phone calls in an upbeat and professional manner, greeting visitors, managing emails, and managing inquiries at the front desk.

Key responsibilities include:

  • Managing files and ensuring that important documents related to properties, transactions, and clients are easily accessible.
  • Assisting in preparing various documents, such as contracts, agreements, and listing materials.
  • Scheduling appointments and arranging property showings for potential buyers, coordinating schedules between clients and agents.
  • Ensuring the office has necessary supplies, from stationery to marketing materials.

Project Administrative Assistant Receptionist Qualifications

  • Excellent phone etiquette and communication skills.
  • Detail-oriented and organized, with the ability to multitask and prioritize.
  • At least 3+ years of administrative or receptionist experience, preferably in the hospitality industry.
  • Minimum of an associate's degree required.
  • Pleasant, ethical, and trustworthy, with strong interpersonal skills.
  • Proficient with Microsoft Office and able to type 40 words per minute with accuracy.
  • Familiarity with real estate law and regulations a plus.

Job Type: Full-time, Temporary - project is expected to last 3-6 months

Schedule:

  • 8-hour shift
  • Monday to Friday
  • Most weekends

Ability to Relocate:

  • Pennsylvania: Relocate before starting work (Required)

Work Location: In person/onsite