Office Coordinator
2 weeks ago
Resumen del Trabajo: El Coordinador de Oficina proporcionará un apoyo administrativo integral para garantizar el funcionamiento eficiente de la oficina. Este rol implica manejar una amplia gama de tareas administrativas y apoyar a la alta dirección. El candidato ideal es ingenioso, un buen solucionador de problemas y altamente organizado.
Responsabilidades Clave:
- Gestionar y coordinar las actividades y operaciones diarias de la oficina para asegurar la eficiencia y el cumplimiento de las políticas de la empresa.
- Atender y dirigir llamadas telefónicas, correos electrónicos y otras formas de correspondencia.
- Organizar y programar reuniones, citas y arreglos de viaje para la alta dirección.
- Preparar y distribuir agendas, actas de reuniones y otros documentos relevantes.
- Mantener un sistema de archivo sistemático para documentos, tanto físicos como digitales.
- Manejar solicitudes administrativas y consultas de los gerentes senior.
- Asistir en la preparación de informes programados regularmente.
- Desarrollar y mantener una lista de contactos.
- Realizar pedidos de suministros de oficina e investigar nuevas ofertas y proveedores.
- Mantener políticas y procedimientos de oficina.
- Proporcionar apoyo general a los visitantes.
- Coordinar con asistentes ejecutivos y administrativos senior para manejar solicitudes y consultas de los gerentes senior.
- Asistir en varios proyectos y otras tareas según lo asignado por la dirección.
Calificaciones:
- Diploma de secundaria o equivalente; calificaciones adicionales como Asistente Administrativo o Secretario serán un plus.
- Experiencia comprobada como Asistente Administrativo, Asistente Virtual o Asistente de Oficina.
- Conocimiento de sistemas y procedimientos de gestión de oficina.
- Dominio de MS Office (MS Excel y MS PowerPoint, en particular).
- Excelentes habilidades de gestión del tiempo y capacidad para priorizar el trabajo.
- Atención al detalle y habilidades para resolver problemas.
- Excelentes habilidades de comunicación escrita y verbal.
- Fuertes habilidades organizativas con capacidad para realizar múltiples tareas.
- Capacidad para trabajar de forma independiente y como parte de un equipo.
Vaco valora un lugar de trabajo diverso y alienta encarecidamente a mujeres, personas de color, individuos LGBTQ+, personas con discapacidades, miembros de minorías étnicas, residentes nacidos en el extranjero y veteranos a postularse.
Aviso de EEOVaco es un Empleador de Igualdad de Oportunidades y no discrimina a ningún empleado o solicitante de empleo por motivos de raza (incluyendo, pero no limitado a, rasgos históricamente asociados con la raza, como textura y estilo de cabello), color, sexo (incluyendo embarazo o condiciones relacionadas), religión o credo, origen nacional, ciudadanía, edad, discapacidad, estado como veterano, membresía en un sindicato, etnicidad, género, identidad de género, expresión de género, orientación sexual, estado civil, afiliación política, o cualquier otra característica protegida según la ley federal, estatal o local.
Vaco LLC y sus padres, afiliados y subsidiarias están comprometidos con la inclusión total de todas las personas calificadas. Como parte de este compromiso, Vaco LLC y sus padres, afiliados y subsidiarias garantizarán que las personas con discapacidades reciban adaptaciones razonables. Si se necesita una adaptación razonable para participar en el proceso de solicitud de empleo o entrevista, para realizar funciones laborales esenciales, y/o para recibir otros beneficios y privilegios de empleo, comuníquese con nosotros.
Vaco también quiere que todos los solicitantes conozcan sus derechos, ya que la discriminación en el lugar de trabajo es ilegal.
Al postularse a esta posición, usted acepta que le otorgará a Vaco el derecho exclusivo de presentarlo como candidato para la oportunidad de empleo mencionada. Además, acepta que ha representado información sobre usted de manera precisa y no ha tergiversado afirmativamente sus calificaciones. También acepta mantener, en la medida en que lo permita la ley, como confidencial cualquier información que aprenda de Vaco sobre la posición y limitará la divulgación de información sobre la posición solo en la medida necesaria para cumplir con cualquier obligación en apoyo de su solicitud.
Aviso de PrivacidadVaco LLC y sus padres, afiliados y subsidiarias respetan su privacidad y están comprometidos a proporcionar un aviso transparente de nuestras políticas.
- Los residentes de California pueden acceder al Aviso de Recopilación de Recursos Humanos de Vaco para Solicitantes y Empleados de California aquí.
- Los residentes de Virginia pueden acceder a nuestras políticas específicas del estado aquí.
- Los residentes de todos los demás estados pueden acceder a nuestras políticas aquí.
- Los residentes de Canadá pueden acceder a nuestras políticas en inglés aquí y en francés aquí.
- Los residentes de países regidos por el GDPR pueden acceder a nuestras políticas aquí.
Determinar la compensación para este rol (y otros) en Vaco depende de una amplia gama de factores, incluyendo pero no limitado a:
- las habilidades, experiencia y formación del individuo;
- requisitos de licencia y certificación;
- ubicación de la oficina y otras consideraciones geográficas;
- otras necesidades comerciales y organizativas.
Dicho esto, según lo requerido por la ley local, Vaco cree que el siguiente rango salarial mencionado anteriormente estima razonablemente la compensación base para un individuo contratado en esta posición en geografías que requieren divulgación del rango salarial. El individuo también puede ser elegible para bonificaciones discrecionales.
-
Office Coordinator
2 weeks ago
Louisville, Kentucky, United States Vaco Full timePosition Overview: The Office Coordinator will deliver extensive administrative assistance to facilitate the smooth functioning of the workplace. This position encompasses a variety of administrative responsibilities and supports upper management. The ideal candidate is innovative, adept at problem-solving, and exceptionally organized.Primary Duties:Oversee...
-
Office Coordinator
2 weeks ago
Louisville, Kentucky, United States PIRTEK Louisville West Full timeJob OverviewPIRTEK Louisville West, a premier provider of on-site hydraulic and industrial hose replacement services, is seeking an Office Coordinator to join our dynamic team.Position Summary:The Office Coordinator plays a vital role in the efficiency of our Service & Supply Center. We are in search of a skilled multi-tasker with outstanding communication...
-
Front Office Coordinator
2 weeks ago
Louisville, Kentucky, United States Randstad Full timePosition Overview:We are looking for a meticulous and efficient Front Office Coordinator for a contract role. The successful candidate will play a vital role in welcoming clients and staff, ensuring that the office is well-stocked with essential supplies, managing lunch orders, and maintaining the cleanliness of communal areas. This position is key to...
-
Office Coordinator
2 weeks ago
Louisville, Kentucky, United States Vaco Full timeJob Overview: The Office Coordinator will deliver extensive administrative assistance to facilitate the smooth functioning of the workplace. This position encompasses a variety of administrative responsibilities and provides support to upper management. The perfect candidate is innovative, adept at problem-solving, and exceptionally organized.Primary...
-
Office Operations Coordinator
2 weeks ago
Louisville, Kentucky, United States hdr Full timePosition Overview: At HDR, we are committed to fostering an inclusive and respectful workplace where every employee is valued. Our focus on diversity, equity, and inclusion is integral to our mission, and we continuously evaluate our impact on the communities we serve. Job Summary: We are looking for candidates with a background in project management,...
-
Office Operations Coordinator
2 weeks ago
Louisville, Kentucky, United States hdr Full timePosition Overview: The role of Administrative Coordinator at HDR is essential in fostering a supportive and efficient workplace. Our employee-owners are dedicated to creating an inclusive atmosphere where every individual is appreciated and encouraged to express their unique perspectives and innovative ideas. As we strive to integrate diversity, equity, and...
-
Healthcare Front Office Coordinator
2 weeks ago
Louisville, Kentucky, United States Acuity Professional Placement Solutions Full timeLocation: Louisville, Kentucky Type: Direct Hire Job Healthcare Front Office Coordinator We are in search of a dedicated Healthcare Front Office Coordinator for a full-time role within our esteemed practice in Louisville, KY. Our ideal candidate will be passionate about enhancing the standard of healthcare and patient satisfaction. We believe in...
-
Medical Office Coordinator
5 days ago
Louisville, Kentucky, United States Norton Healthcare Full timeJob SummaryThe Medical Office Coordinator serves as the liaison between the physician and patient at Norton Healthcare. This role is responsible for answering the telephone, determining the nature of patient calls and incoming calls, scheduling appointments, routing calls, taking appropriate messages, pulling charts for messages, greeting patients and family...
-
Administrative Office Coordinator
2 weeks ago
Louisville, Kentucky, United States Elite Staffing Inc. Full timeOffice Coordinator Administrative Support/ Client Services Specialist Key Responsibilities:Conducting outreach to prospective candidatesEfficient and precise data management Required Qualifications:Intermediate proficiency in computer applicationsPositive attitude and self-assurance are essentialPreferred experience of at least 1 year in staffing or dispatch...
-
Real Estate Office Coordinator
1 week ago
Louisville, Kentucky, United States Flow Social Marketing Full timeJob OverviewPosition Title: Real Estate Administrative AssistantCompany: Flow Social MarketingEmployment Type: Part-timeReports To: Real Estate Manager / BrokerRole SummaryWe are in search of a meticulous and organized Real Estate Administrative Assistant to enhance our operational efficiency. The ideal candidate will deliver vital administrative assistance...
-
Office Coordinator and Sales Support
2 weeks ago
Louisville, Kentucky, United States Frontera Food Service LLC Full timeJob OverviewFrontera Food Service, LLC is seeking a dedicated Office Coordinator to assist with various administrative and sales support tasks.Key ResponsibilitiesWelcome clients and ensure a pleasant experience, both in person and via phone.Offer suggestions based on client requirements or preferences.Manage the front desk and confirm that orders are...
-
Real Estate Office Coordinator
2 weeks ago
Louisville, Kentucky, United States Flow Social Marketing Full timeJob OverviewPosition Title: Real Estate Administrative AssistantCompany: Flow Social MarketingEmployment Type: Part-timeReports To: Real Estate Manager / BrokerPosition SummaryWe are looking for a meticulous and organized Real Estate Administrative Assistant to provide essential support to our real estate professionals. The ideal candidate will play a...
-
Real Estate Office Coordinator
2 weeks ago
Louisville, Kentucky, United States Flow Social Marketing Full timeJob OverviewPosition Title: Real Estate Administrative AssistantCompany: Flow Social MarketingEmployment Type: Part-timeReports To: Real Estate Manager / BrokerRole SummaryWe are looking for a meticulous and organized Real Estate Administrative Assistant to enhance our operational efficiency. The ideal candidate will play a vital role in supporting our real...
-
Office Coordinator
2 weeks ago
Louisville, Kentucky, United States Purofirst Disaster Services of Louisville -purge Full timeJob OverviewPosition: Administrative AssistantAs an Administrative Assistant at PuroFirst Disaster Services, your role encompasses a variety of essential tasks aimed at ensuring smooth office operations. Key responsibilities include:Managing incoming calls and accurately recording relevant information.Performing fundamental accounting tasks related to...
-
Office Coordinator
2 weeks ago
Louisville, Kentucky, United States PCA Pharmacy Full timePosition Overview:As an integral part of PCA Pharmacy, the role of the Administrative Assistant/Receptionist involves delivering essential administrative and project assistance to the senior leadership team. Key Responsibilities:1. Provide comprehensive administrative support to the senior leadership team, ensuring smooth operations and effective...
-
Louisville, Kentucky, United States Alliant Technologies, LLC Full timePosition OverviewThe individual selected for this role will provide comprehensive administrative and office support to the Project Support Office (PSO) and project managers, ensuring the smooth and effective functioning of the organization. Key ResponsibilitiesPerform a variety of office tasks, including but not limited to:Drafting and managing internal and...
-
Office Coordinator
1 week ago
Louisville, Kentucky, United States Purofirst Disaster Services of Louisville -purge Full timeJob OverviewPosition: Administrative AssistantAs an Administrative Assistant at PuroFirst, your role encompasses a variety of essential tasks that contribute to the smooth operation of our organization. Your responsibilities will include:Managing incoming communications and accurately documenting relevant information.Performing basic financial duties related...
-
Medical Office Coordinator
7 days ago
Louisville, Kentucky, United States Intermountain Health Full timeJob SummaryWe are seeking a highly organized and detail-oriented Patient Service Representative to join our team at Intermountain Health. As a Patient Service Representative, you will play a critical role in ensuring the smooth operation of our medical office, providing exceptional patient care, and maintaining accurate records.Key ResponsibilitiesFront Desk...
-
Medical Office Coordinator
2 days ago
Louisville, Kentucky, United States Pro Rehab Full time**Job Summary**We are seeking a highly motivated and organized Medical Front Desk Receptionist to join our team at ProRehab. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our medical team.**Key Responsibilities:**Manage front desk operations, including scheduling,...
-
Medical Office Coordinator
7 days ago
Louisville, Kentucky, United States Goconfluent Full time**Job Summary**Goconfluent is seeking a highly motivated and organized Front Desk Medical Receptionist to join our team. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our healthcare professionals.**Key Responsibilities:**Manage front desk operations, including...