Office Operations Coordinator

2 weeks ago

Louisville, Kentucky, United States hdr Full time

Position Overview: At HDR, we are committed to fostering an inclusive and respectful workplace where every employee is valued. Our focus on diversity, equity, and inclusion is integral to our mission, and we continuously evaluate our impact on the communities we serve.

Job Summary: We are looking for candidates with a background in project management, finance, or marketing for an entry-level Office Operations Coordinator position. This role provides a unique opportunity to deliver essential administrative assistance while engaging in various project management, financial, and marketing responsibilities. It is an excellent pathway to gain experience in the engineering sector and explore multiple career advancement opportunities.

Key Responsibilities:

  • Deliver administrative assistance, including managing phone communications, scheduling appointments, and processing financial documents.
  • Draft, organize, and maintain reports, documents, and records.
  • Procure office supplies, oversee inventory levels, and ensure stock is adequately maintained.
  • Coordinate meeting logistics and manage arrangements effectively.
  • Handle sensitive information with utmost professionalism and confidentiality.
  • Assist in budgeting, planning, and monitoring project expenditures and forecasts.
  • Support technical teams and project leaders with high-level project coordination tasks.
  • Facilitate remote collaboration through virtual meetings and conference calls.
  • Analyze financial data and develop methods for presenting trends and insights.
  • Organize and manage electronic documentation; assist with project scheduling and filing.
  • Contribute to the Quality Program by documenting reviews, updating quality assurance documentation, and ensuring adherence to quality standards.
  • Manage project guides, reviews, invoices, and expense reports as necessary.
  • Coordinate meetings, assist with presentations, and archive completed projects.
  • Perform additional duties as required.

Preferred Qualifications:

  • Associate or bachelor's degree in business administration or a related field.
  • Experience with Adobe InDesign is advantageous.
  • Familiarity with the architecture/engineering industry is preferred.
  • Proficiency in Excel is essential.
  • Preference will be given to local candidates.

Required Qualifications:

  • High School diploma or equivalent.
  • Strong verbal and written communication skills, including grammar, punctuation, proofreading, and telephone etiquette.
  • Ability to adapt and prioritize tasks in a fast-paced environment.
  • Self-driven, organized, and detail-oriented.
  • Capability to manage confidential information responsibly.
  • Proficiency in MS Office applications, including Word and Outlook.
  • A commitment to actively participating in our employee-owned culture is essential.

Our Philosophy: At HDR, we believe in the power of collaboration and the importance of each individual's experiences and perspectives. Together, we strive to create a positive impact in our communities and beyond.

Our Commitment: As employee owners, we all play a vital role in fostering an inclusive environment where everyone feels welcomed, valued, and empowered to express their authentic selves.

Employee Network Groups: Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) contribute to a sense of belonging and support, encouraging all employees to engage and contribute meaningfully.

  • Office Operations Coordinator

    2 weeks ago

    Louisville, Kentucky, United States hdr Full time

    Position Overview: The role of Administrative Coordinator at HDR is essential in fostering a supportive and efficient workplace. Our employee-owners are dedicated to creating an inclusive atmosphere where every individual is appreciated and encouraged to express their unique perspectives and innovative ideas. As we strive to integrate diversity, equity, and...

  • Office Coordinator

    2 weeks ago

    Louisville, Kentucky, United States Vaco Full time

    Position Overview: The Office Coordinator will deliver extensive administrative assistance to facilitate the smooth functioning of the workplace. This position encompasses a variety of administrative responsibilities and supports upper management. The ideal candidate is innovative, adept at problem-solving, and exceptionally organized.Primary Duties:Oversee...

  • Office Coordinator

    2 weeks ago

    Louisville, Kentucky, United States PIRTEK Louisville West Full time

    Job OverviewPIRTEK Louisville West, a premier provider of on-site hydraulic and industrial hose replacement services, is seeking an Office Coordinator to join our dynamic team.Position Summary:The Office Coordinator plays a vital role in the efficiency of our Service & Supply Center. We are in search of a skilled multi-tasker with outstanding communication...

  • Facilities Operations Coordinator

    1 week ago

    Louisville, Kentucky, United States Metasys Technologies, Inc. Full time

    Office Services CoordinatorCompany OverviewMetasys Technologies, Inc. is a prominent player in the pharmaceutical sector, dedicated to maintaining high standards of operational efficiency and security.Position SummaryThe Office Services Coordinator plays a crucial role in ensuring the smooth operation of site access and security management. This position is...

  • Chief Operations Officer

    2 weeks ago

    Louisville, Kentucky, United States CLevelCrossing Full time

    ProfileDepartment:Office of Research & InnovationLocation:Non-Campus OtherTime Type:Full timeWorker Type:RegularJob Req ID:R101530Minimum Requirements:Master's degree in business or public administration (MBA or MPA) or an equivalent combination of education and work experience may be considered.At least eight (8) years of progressive experience in business...

  • Warehouse Forklift Operator

    1 week ago

    Louisville, Kentucky, United States Office Pride Full time

    Position Overview:As a Forklift Operator at Office Pride, your responsibilities will include:Material Handling: Efficiently remove cardboard and dunnage to support production lines.Compliance: Adhere to company protocols regarding safety, attendance, and uniform standards.Pallet Management: Remove and organize unused pallets, ensuring quality...

  • Office Operations Assistant

    5 days ago

    Louisville, Kentucky, United States Seven Counties Services, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Seven Counties Services, Inc. as a Properties Support Specialist. This role will provide administrative support to our Properties Department, ensuring the smooth operation of our facilities and services.Key ResponsibilitiesCollect and enter various...

  • Office Operations Manager

    2 weeks ago

    Louisville, Kentucky, United States Stock Yards Bank and Trust Full time

    Job OverviewAs a Branch Leadership Coordinator at Stock Yards Bank & Trust, you will oversee the daily operations of the office while leading your team to meet established objectives through outstanding service and needs-based selling. Your role is pivotal in fostering a productive work environment and ensuring that staff are well-equipped to deliver the...

  • Facilities Operations Coordinator

    2 weeks ago

    Louisville, Kentucky, United States Metasys Technologies, Inc. Full time

    Office Services CoordinatorOverviewThis position plays a crucial role in supporting a prominent pharmaceutical organization by overseeing security operations and related responsibilities. The selected candidate will be tasked with confirming delivery routes and guiding drivers to the designated entry points. Attention to detail is essential, as the...

  • Office Coordinator

    2 weeks ago

    Louisville, Kentucky, United States Vaco Full time

    Job Overview: The Office Coordinator will deliver extensive administrative assistance to facilitate the smooth functioning of the workplace. This position encompasses a variety of administrative responsibilities and provides support to upper management. The perfect candidate is innovative, adept at problem-solving, and exceptionally organized.Primary...

  • Front Office Coordinator

    2 weeks ago

    Louisville, Kentucky, United States Randstad Full time

    Position Overview:We are looking for a meticulous and efficient Front Office Coordinator for a contract role. The successful candidate will play a vital role in welcoming clients and staff, ensuring that the office is well-stocked with essential supplies, managing lunch orders, and maintaining the cleanliness of communal areas. This position is key to...

  • Office Operations Specialist

    2 weeks ago

    Louisville, Kentucky, United States Ellis and Badenhausen Ortho Full time

    Join Our Team at Ellis & Badenhausen Orthopaedics, PSCAt Ellis & Badenhausen Orthopaedics, PSC, we understand that our success is driven by our dedicated team members. We are committed to delivering exceptional orthopedic care to the Louisville community while prioritizing patient-centered service. Position Title: Front Desk Coordinator Reports to: Office...

  • Warehouse Operations Coordinator

    4 days ago

    Louisville, Kentucky, United States Venanpri Group Full time

    Job SummaryThe Venanpri Group is seeking a highly organized and detail-oriented Warehouse Operations Coordinator to join our team. As a key member of our logistics team, you will be responsible for ensuring the smooth operation of our warehouse and providing exceptional customer service.Key ResponsibilitiesOrder ManagementVerify and process daily orders to...

  • Real Estate Office Coordinator

    2 weeks ago

    Louisville, Kentucky, United States Flow Social Marketing Full time

    Job OverviewPosition Title: Real Estate Administrative AssistantCompany: Flow Social MarketingEmployment Type: Part-timeReports To: Real Estate Manager / BrokerRole SummaryWe are looking for a meticulous and organized Real Estate Administrative Assistant to enhance our operational efficiency. The ideal candidate will play a vital role in supporting our real...

  • Office Coordinator

    2 weeks ago

    Louisville, Kentucky, United States Purofirst Disaster Services of Louisville -purge Full time

    Job OverviewPosition: Administrative AssistantAs an Administrative Assistant at PuroFirst Disaster Services, your role encompasses a variety of essential tasks aimed at ensuring smooth office operations. Key responsibilities include:Managing incoming calls and accurately recording relevant information.Performing fundamental accounting tasks related to...

  • Business Operations Coordinator

    5 days ago

    Louisville, Kentucky, United States VetJobs Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at VetJobs. This part-time position will provide administrative support for our finance, operational, and administrative functions.Key ResponsibilitiesFinancial Administrative Support: Provide administrative budget support, including expense...

  • Office Operations Supervisor

    2 weeks ago

    Louisville, Kentucky, United States Stock Yards Bank and Trust Full time

    Job OverviewAs a Branch Leadership Manager at Stock Yards Bank & Trust, you will oversee the daily operations of the office while leading your team to meet established objectives through outstanding service and needs-based selling. Your role will involve supervising and nurturing staff to ensure they deliver the exceptional customer service that our...

  • Service Operations Coordinator

    2 weeks ago

    Louisville, Kentucky, United States Lantech Full time

    Service Operations Coordinator Schedule: Monday-Friday 8am-5pm in the office About Us: Lantech is recognized globally as the leader in stretch wrapping technology. We pioneered the first rotary stretch wrapping machine and have consistently innovated our products with advanced features and performance enhancements. Our expertise extends to robust and...

  • Service Operations Coordinator

    2 weeks ago

    Louisville, Kentucky, United States Lantech Full time

    Service Operations CoordinatorSchedule: Monday-Friday 8am-5pm in the officeAbout Us:Lantech is a global leader in stretch wrapping technology, renowned for pioneering the first rotary stretch wrapping machine and continuously innovating with advanced features and performance enhancements. We also excel in providing robust and efficient case and tray handling...

  • Real Estate Office Coordinator

    1 week ago

    Louisville, Kentucky, United States Flow Social Marketing Full time

    Job OverviewPosition Title: Real Estate Administrative AssistantCompany: Flow Social MarketingEmployment Type: Part-timeReports To: Real Estate Manager / BrokerRole SummaryWe are in search of a meticulous and organized Real Estate Administrative Assistant to enhance our operational efficiency. The ideal candidate will deliver vital administrative assistance...