Project Support Office Administrative Coordinator

1 week ago


Louisville, Kentucky, United States Alliant Technologies, LLC Full time

Position Overview

The individual selected for this role will provide comprehensive administrative and office support to the Project Support Office (PSO) and project managers, ensuring the smooth and effective functioning of the organization.

Key Responsibilities

Perform a variety of office tasks, including but not limited to:

  • Drafting and managing internal and external correspondence, including documentation for submissions and requests for information.
  • Maintaining organized filing systems, both physical and electronic, to ensure easy access to important documents.
  • Coordinating meetings, which involves scheduling, preparing necessary documents, and taking minutes during discussions.
  • Assisting in the preparation of action items and follow-up documentation post-meetings.
  • Executing additional tasks as assigned to support the team and organizational goals.

Qualifications

To excel in this position, candidates must demonstrate the ability to perform each essential duty effectively. Key qualifications include:

  • Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel. Familiarity with Microsoft Visio, SharePoint, Project, and Procore is advantageous but not mandatory.
  • Understanding of standard office equipment operations, such as printers, copiers, and scanners.
  • Strong organizational and time management capabilities.
  • Experience in project-driven environments is preferred.
  • Ability to collaborate effectively within a team setting as well as work independently with minimal supervision.

Language Proficiency

Competent conversational English is essential for understanding management directives, completing job responsibilities, and communicating effectively with colleagues and clients. The individual must also be able to comprehend safety protocols and company policies.

Experience Requirements

A minimum of two years of demonstrated experience in an office or administrative capacity, ideally within a project-focused context, is required.



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