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Office Coordinator

2 months ago

Louisville, Kentucky, United States Purofirst Disaster Services of Louisville -purge Full time
Job Overview

Position: Administrative Assistant

As an Administrative Assistant at PuroFirst Disaster Services, your role encompasses a variety of essential tasks aimed at ensuring smooth office operations. Key responsibilities include:

  • Managing incoming calls and accurately recording relevant information.
  • Performing fundamental accounting tasks related to accounts receivable and vendor payments.
  • Executing general office functions such as drafting communications, organizing files, and generating reports.
  • Ensuring all administrative activities are conducted with precision and timeliness.
  • Preparing monthly and quarterly tax reports and reconciling credit statements.
  • Facilitating ACH payments to suppliers and contractors bi-monthly.
  • Maintaining organized files and reports as required.
  • Assisting staff and management with daily operational tasks.

At PuroFirst, we foster a servant-leadership culture that encourages personal and professional growth through service to our clients and community.

Key Responsibilities & Qualifications
  • Providing exceptional customer service through effective communication and a genuine interest in client needs.
  • Demonstrating patience and empathy while addressing customer inquiries and concerns.
  • Preparing and managing documentation related to job functions.
  • Supporting marketing initiatives and pursuing personal development within the organization.
  • Performing basic clerical tasks and billing processes.
  • Utilizing QuickBooks and Excel for various accounting functions.
  • Creating and processing invoices for timely payments.
  • Exhibiting strong attention to detail in organization and record-keeping.
  • Offering general assistance to visitors in the office.
  • Ability to work autonomously, manage multiple tasks, and adapt to changing priorities.
Benefits

We offer a competitive annual salary starting at $40K+, commensurate with experience, along with:

  • Comprehensive health insurance after 60 days.
  • Dental and vision coverage.
  • 401(k) matching program after one year of employment.
  • Paid time off and opportunities for personal development.
  • Career advancement potential and job security.
  • A culture that promotes work-life balance.

PuroFirst Disaster Services is committed to our core values: Employee welfare, Honesty, Integrity, Communication, Joy, Safety, Teamwork, Commitment, Respect, Adaptability, and Culture. We proudly support and employ veterans and are an Equal Opportunity Employer.