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Senior Administrative Coordinator

2 months ago

Saint Paul, Minnesota, United States Blue Star Partners LLC Full time
Job Overview

Position Title: Administrative Assistant IV
Location: St. Paul, MN – 100% Onsite
Contract Type: W-2 only


Role Summary:
The Administrative Assistant IV will play a pivotal role in providing comprehensive support to the site staff and leadership at Blue Star Partners LLC. This position involves the coordination, planning, and organization of various site events and corporate initiatives, alongside essential operational support.

Key Responsibilities:

  • Lead and facilitate various employee engagement activities, including team-building events and recognition programs.
  • Manage daily administrative tasks such as answering phone calls, overseeing calendar schedules, and arranging travel plans.
  • Coordinate meetings, catering services, and onboarding processes for new hires.
  • Process expense reports and assist in planning meetings and events.
  • Create and modify business documents, prepare presentations from source materials, and manage teleconference setups.
  • Serve as a liaison for remote access issues and public relations contact for the site.
  • Collaborate closely with internal teams including operations, HR, and talent acquisition.
  • Handle routine correspondence and communications effectively.


Qualifications:

  • A minimum of 3 years of experience in administrative support, project coordination, customer service, or event planning.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience in managing confidential or sensitive information.
  • Exceptional verbal and written communication skills, capable of engaging with all organizational levels.
  • A degree in communications, Public Relations, Human Resources, Education, Business Administration, or a related field is required.