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Administrative Assistant
1 month ago
Administrative Assistant - Equity & Belonging and Human Resources
Division:
Human Resources, Equity & Inclusion
Department/Office:
Human Resources
Advertisement:
St. Catherine University
welcomes applications for a half-time
Administrative Assistant
position that will support the Equity & Belonging and Human Resources teams
St. Catherine University has just hired our inaugural Senior Vice President for Equity & Belonging. We have identified Equity and Belonging as critical strategic priorities so created a new position for our senior leadership team. Meet our new
SVP
The
Human Resources
team visions the St. Kate's community as one that is inclusive and where all are welcome. We will partner with the new SVP for Equity and Belonging and with leaders across campus to create practices that move us toward a culture of inclusive excellence, which is part of the university's
strategic initiatives
.
The
Administrative Assistant
represents the university in a respectful and professional manner to internal and external constituents. This is an in-office position with a preferred schedule of Monday through Friday.
Responsibilities:
- Support the Senior Vice President for Equity & Belonging and the Director of Human Resources in an administrative capacity.
- For events, secure space and equipment, order food, prepare invitations and announcements, create agendas and information packets, and manage billing and processing payments.
- Assist leaders in coordinating large amounts of information and a high volume of requests, some of which may compete for prioritization.
- Exercise discretion and a high degree of confidentiality.
- Provide online technical support for video conference meetings, phone conferences, interviews, etc.
- Coordinate projects and assist in the completion of reports by researching and gathering information to create the final product.
- Organize and maintain paper and electronic filing systems, initiating recurring administrative processes for efficiency.
- Accurately prepare and submit monthly expense reports, processing invoices and logging vendor agreements.
- Manage snail mail, email, phone calls and meeting requests, screening for urgent issues and engaging contacts as helpful to gather information and respond to questions.
- Manage calendars, using independent decision making in finding mutually available times for various groups to meet.
- Prepare for meetings, record and transcribe minutes at selected meeting groups, summarize meeting feedback and proofread documents as needed.
- Demonstrate initiative to anticipate needs and create solutions that are efficient, effective, and professional.
- Collaborate with the other Senior Leadership Team Assistants and with Administrative Assistants throughout the University.
- Three weeks of accrued vacation time as well as fourteen (14) paid holidays and paid "gift" days when the university is closed
- Accrued sick time
- Health, dental, and vision insurance
- 403b retirement plan access
enrolls students
in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.
Minimum Qualifications:
- Experience with office operations, meeting and event planning and problem solving
- Experience managing a wide variety of tasks and projects, operating under tight timelines
- Experience creating a warm and professional welcome to all
- Expert use of Microsoft Office software
- A history of successful collaboration with a variety of stakeholders
- Proven ability to work with confidential matters
- Ability to work collaboratively with multiple teams and senior leaders
- Capable of exercising a high degree of independent judgment and prioritizing work
- Experience working in an education environment
Application instructions:
Posting Number:
STAFF
Posting Start Date:
07/17/2024
Application Deadline:
7/31/2024
To apply, visit
St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at or
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