Administrative Assistant

1 month ago

Saint Paul, Minnesota, United States St. Catherine University Full time


Administrative Assistant - Equity & Belonging and Human Resources

Division:
Human Resources, Equity & Inclusion

Department/Office:
Human Resources

Advertisement:

St. Catherine University
welcomes applications for a half-time
Administrative Assistant
position that will support the Equity & Belonging and Human Resources teams

St. Catherine University has just hired our inaugural Senior Vice President for Equity & Belonging. We have identified Equity and Belonging as critical strategic priorities so created a new position for our senior leadership team. Meet our new
SVP
The
Human Resources
team visions the St. Kate's community as one that is inclusive and where all are welcome. We will partner with the new SVP for Equity and Belonging and with leaders across campus to create practices that move us toward a culture of inclusive excellence, which is part of the university's
strategic initiatives
.

The
Administrative Assistant
represents the university in a respectful and professional manner to internal and external constituents. This is an in-office position with a preferred schedule of Monday through Friday.



Responsibilities:
  • Support the Senior Vice President for Equity & Belonging and the Director of Human Resources in an administrative capacity.
  • For events, secure space and equipment, order food, prepare invitations and announcements, create agendas and information packets, and manage billing and processing payments.
  • Assist leaders in coordinating large amounts of information and a high volume of requests, some of which may compete for prioritization.
  • Exercise discretion and a high degree of confidentiality.
  • Provide online technical support for video conference meetings, phone conferences, interviews, etc.
  • Coordinate projects and assist in the completion of reports by researching and gathering information to create the final product.
  • Organize and maintain paper and electronic filing systems, initiating recurring administrative processes for efficiency.
  • Accurately prepare and submit monthly expense reports, processing invoices and logging vendor agreements.
  • Manage snail mail, email, phone calls and meeting requests, screening for urgent issues and engaging contacts as helpful to gather information and respond to questions.
  • Manage calendars, using independent decision making in finding mutually available times for various groups to meet.
  • Prepare for meetings, record and transcribe minutes at selected meeting groups, summarize meeting feedback and proofread documents as needed.
  • Demonstrate initiative to anticipate needs and create solutions that are efficient, effective, and professional.
  • Collaborate with the other Senior Leadership Team Assistants and with Administrative Assistants throughout the University.
Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to part-time employees include:
  • Three weeks of accrued vacation time as well as fourteen (14) paid holidays and paid "gift" days when the university is closed
  • Accrued sick time
  • Health, dental, and vision insurance
  • 403b retirement plan access
St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine
enrolls students
in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:
  • Experience with office operations, meeting and event planning and problem solving
  • Experience managing a wide variety of tasks and projects, operating under tight timelines
  • Experience creating a warm and professional welcome to all
  • Expert use of Microsoft Office software
  • A history of successful collaboration with a variety of stakeholders
  • Proven ability to work with confidential matters
  • Ability to work collaboratively with multiple teams and senior leaders
  • Capable of exercising a high degree of independent judgment and prioritizing work
Preferred Qualifications:
  • Experience working in an education environment
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number:
STAFF

Posting Start Date:
07/17/2024

Application Deadline:
7/31/2024

To apply, visit

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at or

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