Financial Administrative Technician

1 week ago

Decatur, Illinois, United States DeKalb County Full time

Position Overview:

This role is open across various divisions within DeKalb County.

Job Classification:

Job Code: 21035 | Salary Grade: 11 | Compensation Range: $18 - $30/hour based on experience | FLSA Status: Nonexempt

Objective of the Role:

The primary aim of this position is to manage accounts payable processes, deliver exceptional customer service, and carry out associated administrative responsibilities for designated departments or divisions.

Key Responsibilities:

The following tasks are typical for this role. The absence of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Additional responsibilities may be assigned as necessary.

1. Manages accounts payable documentation; verifies invoices, expense reports, travel requests, and other payable documents for accuracy and completeness; aligns invoices with receiving tickets, purchase orders, and statements; reconciles monthly statements; assigns appropriate budgetary codes to expenditures; inputs invoice data into the financial system; processes stop payments as required; prepares and balances check registers and summary reports; investigates vendor information as necessary; resolves discrepancies on orders/invoices in collaboration with vendors or departments; and prepares necessary tax forms.

2. Engages in customer service activities; answers phone inquiries, welcomes visitors, and assists individuals; provides information regarding departmental services, activities, procedures, documentation, fees, or other inquiries; distributes and processes various forms and documentation; addresses routine questions or complaints and initiates problem resolution.

3. Performs general clerical duties, which may include typing documents, duplicating materials, or managing incoming and outgoing mail.

4. Supplies documentation, records, or other assistance to internal or external auditors as needed.

5. Receives and processes various forms, reports, correspondence, invoices, checks, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards, or retains information as appropriate.

Required Qualifications:

A high school diploma or GED is required; two years of experience in customer service, clerical work, bookkeeping, or a related field; or any equivalent combination of education, training, and experience that provides the necessary knowledge, skills, and abilities for this role.

Additional Information:

*Candidates must successfully complete a pre-hire assessment to be considered for this position.

Evaluations will cover Filing, Spelling, Proofreading, MS Excel, Math, and Data Entry. The passing scores and time limits for each assessment module are as follows:

Assessment Module - Minimum Passing Score - Time Limit

Data Entry – 6000 Net KSPH - 3 minutes

Filing – 70% - 10 minutes

Spelling – 70% - 10 minutes

MS Excel 2016 – 70% - 15 minutes

Proofreading – 70% - 15 minutes

Math – 70% - 15 minutes

Total Duration: 68 Minutes

*Employment offer is contingent upon successful completion of a background check, pre-employment physical, and drug/alcohol screening.

This position is posted until a sufficient pool of candidates is established. The posting aims to fill current vacancies and create an eligibility list for future openings within the next six months.

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