Immigration Legal Support Specialist

2 weeks ago

New York, New York, United States AcquireTM Full time
Position Overview

Confidential Posting: Immigration Legal Support Specialist

A prestigious law firm is seeking a dedicated Legal Administrative Coordinator to provide essential support to our Immigration practice group.

Role Summary:

The Legal Operations Assistant plays a vital role in facilitating legal processes for attorneys by executing a range of administrative tasks. This includes managing schedules, preparing legal documentation, maintaining case files, and ensuring efficient communication within the office.

Key Responsibilities:

  • Facilitates information flow by transcribing, formatting, and organizing legal documents and case materials.
  • Assists attorneys by reviewing and verifying legal documents, drafting correspondence, and coordinating meetings and conferences.
  • Maintains attorney schedules by organizing appointments, monitoring court dates, and managing travel arrangements.
  • Acts as a liaison for attorneys by communicating with clients and following up on delegated tasks.
  • Tracks billable hours and expenses to ensure accurate invoicing and revenue generation.
  • Implements filing systems for efficient document retrieval and maintains accurate records of meetings and legal proceedings.
  • Enhances the reputation of the department by proactively seeking opportunities to improve processes and support team objectives.

General Office Responsibilities:

  • Welcomes visitors and prepares meeting spaces for discussions.
  • Coordinates office operations, including supply management and vendor relations.
  • Serves as the point of contact for IT support and building maintenance.

Qualifications:

A high school diploma along with 3-4 years of experience in a legal administrative role is required. Strong customer service skills and the ability to communicate effectively with diverse individuals are essential. Proficiency in Microsoft Office and legal software is necessary.

Knowledge, Skills, & Abilities:

  • Commitment to maintaining client confidentiality.
  • Advanced proficiency in Microsoft Office applications.
  • Strong computer skills with the ability to navigate legal software.
  • Excellent listening and communication abilities.
  • Capability to gather, analyze, and present information effectively.
  • Interpersonal skills to address client needs and attorney requests.
  • Ability to work independently and manage multiple deadlines.

Equal Opportunity Employer

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