Immigration Legal Support Specialist

2 weeks ago

New York, New York, United States AcquireTM Full time
Position Overview

Confidential Posting: Immigration Legal Support Specialist

A distinguished multi-office law firm is in search of a Legal Administrative Coordinator to provide essential support to our Immigration practice group.

Role Responsibilities:

The Legal Operations Assistant plays a crucial role in facilitating legal processes for attorneys by executing a variety of administrative tasks, including scheduling hearings, drafting legal documents, managing case dockets, and offering guidance to clients and colleagues. A minimum of 2 years of experience in assisting Immigration attorneys is required, along with a solid understanding of legal office procedures.

Key Duties:

  • Generate documentation by transcribing, formatting, and inputting legal texts and data, while coordinating case preparations.
  • Support attorneys by reviewing, verifying, and routing legal correspondence and documents; drafting letters; gathering and analyzing information; organizing client meetings; and scheduling necessary services.
  • Manage attorney calendars by planning and scheduling meetings, depositions, and travel; monitoring court dates and filing requirements; and anticipating changes in legal proceedings.
  • Act as a liaison for attorneys by obtaining information and following up on tasks, knowing when to escalate issues.
  • Facilitate revenue generation by documenting billable hours and tracking expenses.
  • Maintain organized filing systems for historical reference, including meeting notes and evidence documentation.
  • Enhance the firm's reputation by taking ownership of new requests and seeking opportunities for improvement.

Office Coordination Duties:

  • Welcome visitors and prepare meeting spaces;
  • Oversee small office operations, including:
    • Receiving deliveries and managing supplies;
    • Coordinating with vendors for services;
    • Collaborating with IT personnel for equipment needs;
    • Serving as the contact for building maintenance.

Qualifications:

A high school diploma and 3-4 years of experience as a Legal Assistant or secretary are essential. The ideal candidate will possess strong customer service skills and the ability to communicate effectively at all levels. Proficiency in Microsoft Office is required.

Knowledge, Skills, & Abilities:

  • Ability to maintain confidentiality of client information;
  • Advanced proficiency in Microsoft Office;
  • Strong computer skills and familiarity with legal software;
  • Excellent listening and communication abilities;
  • Capacity to gather, analyze, and report information;
  • Interpersonal skills to assist clients effectively;
  • Ability to communicate issues to attorneys promptly;
  • Self-motivated with the ability to work independently;
  • Strong organizational skills to meet deadlines.

Equal Opportunity Employer

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