Senior Administrative Coordinator

2 weeks ago

Washington, United States Guidehouse Full time

Job Family

Administrative Services (Digital)

Travel Requirements

Up to 10%

Clearance Requirements

Ability to Obtain Public Trust

Position Overview

This role is situated within the Office of Child Care (OCC) under the Administration for Children and Families (ACF). The incumbent will function as a Senior Administrative Coordinator, providing essential support to the leadership team, which includes the Director, Deputy Director, Associate Deputy Director, and Division Directors across five divisions. This position encompasses a broad spectrum of executive assistance and administrative responsibilities.

Key Responsibilities

  • Manage and coordinate Outlook calendars for senior leadership, ensuring timely updates on activities and commitments while resolving scheduling conflicts.
  • Organize, prioritize, and execute tasks effectively to meet multiple workload objectives with meticulous attention to detail, thereby enhancing office operational efficiency.
  • Oversee administrative arrangements for essential operational services, including conference room bookings and audiovisual setups for hybrid meetings.
  • Work autonomously with professionalism and discretion to undertake special assignments that require a deep understanding of ACF's mission.
  • Prepare senior leadership for meetings and conferences by developing fact sheets, status reports, and briefing materials.
  • Exhibit strategic thinking and sound judgment to manage a high volume of requests based on their significance and urgency.
  • Welcome visitors and handle communications from high-ranking officials, screening calls and addressing inquiries as appropriate.
  • Facilitate travel arrangements, including itinerary preparation and confirmation of all necessary travel logistics.
  • Assist in the management of office correspondence, memos, and reports, ensuring accurate tracking and processing.
  • Draft, edit, and finalize various documents, including reports and briefing materials, ensuring high-quality presentation.
  • Support the coordination and execution of special projects as needed.
  • Manage technology setups for meetings and engagements.
  • Contribute to the completion of staff performance plans and coordinate basic management services and supplies.
  • Utilize office automation software, including Excel and Smartsheets, to track and manage data efficiently.
  • Act as a liaison for administrative activities, ensuring smooth communication and coordination among staff.
  • Handle sensitive and confidential information with the utmost care and integrity.
  • Perform additional duties as assigned.

Qualifications

  • A minimum of three (3) years of relevant experience.
  • Associate's Degree.
  • Proficient in calendar management and meeting coordination.
  • Exceptional verbal and written communication skills.
  • Ability to maintain composure under pressure and exhibit strong interpersonal skills.
  • Collaborative team player with a focus on supporting leadership.
  • Strategic thinker with problem-solving capabilities.
  • Technical aptitude for troubleshooting office equipment and technology.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Customer service-oriented with a proven ability to interact with all management levels.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, etc.).
  • Eligibility to obtain and maintain Public Trust clearance.

Preferred Qualifications

  • Bachelor's degree.

Compensation and Benefits

Guidehouse offers a comprehensive rewards package, including competitive compensation and a flexible benefits program that reflects our commitment to a diverse and supportive workplace.

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law.

  • Administrative Coordinator for Federal Agency

    6 hours ago

    Washington, United States Get Recruit - Administrative Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to support our team at Get Recruit - Administrative. As an Administrative Assistant, you will provide critical support to our Office of the Chief Executive Officer and the Office of the Risk Officer, contributing to key projects that address global challenges.Key...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States The Ladders Full time

    Position Overview:We are looking for a highly skilled Senior Administrative Coordinator to provide comprehensive support to our executive leadership team. This role is pivotal in ensuring the smooth operation of our office and requires a proactive individual who can manage complex administrative tasks with precision and discretion.Key Responsibilities:The...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Chenega Corporation Full time

    Position OverviewSenior Administrative CoordinatorJoin a dynamic team dedicated to supporting critical operations within a prestigious organization. As a Senior Administrative Coordinator, you will play a vital role in ensuring the smooth functioning of executive-level administrative tasks.Company OverviewChenega Corporation is a recognized leader in...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Addison Group Full time

    Position: Senior Administrative CoordinatorLocation: Washington DCCompensation: $28-35/hr, based on qualificationsOur client, Addison Group, is in search of a Senior Administrative Coordinator to serve as a vital contributor to their leadership team.Key Responsibilities: Deliver high-level administrative assistance to executive leadership. Manage...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Chimera Enterprises International Full time

    Overview:Chimera Enterprises International is dedicated to providing our clients with exceptional intelligence analysis and administrative support, empowering analysts, decision-makers, and warfighters.In this role, you will serve as a Senior Administrative Coordinator, providing essential support to the DHS CWMD Office in Washington, DC. This position...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Bizzell Group Full time

    Job TypeFull-timeDescriptionBizzell Group is a dynamic management and consulting firm dedicated to enhancing lives and fostering positive transformations. We provide award-winning services to a varied clientele, aiming to create healthy, secure, and sustainable communities worldwide. Our multidisciplinary team excels in health solutions, workforce...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Nationwide IT Services Full time

    Senior Administrative Coordinator Washington DC Public Trust 100% on-site Position Overview: Nationwide IT Services (NIS) is in search of a highly skilled and professional Senior Administrative Coordinator who excels in managing the daily operations of senior executives within a pivotal office of the Federal government. Key Responsibilities:Manage...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Dovel Technologies Full time

    Position Overview:This role is situated within the Office of Child Care (OCC) under the Administration for Children and Families (ACF). The incumbent will function as a Senior Administrative Coordinator, providing vital support to the leadership team of the Office of Child Care, which includes the Director, Deputy Director, Associate Deputy Director, and...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Insight Global Full time

    The Senior Administrative Coordinator will deliver extensive organizational and administrative assistance to three Senior Directors within the organization. This role requires adept management of sensitive and confidential information while excelling in a fast-paced, dynamic setting.Comprehensive Travel Coordination: Responsible for managing intricate travel...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Addison Group Full time

    One of Addison Group's esteemed clients is in search of a Senior Administrative Coordinator to provide essential support to C-suite executives.Position Overview:Job Title: Senior Administrative CoordinatorEmployment Type: ContractualDuration: OngoingWork Arrangement: Fully OnsiteCompensation: $32-36/hr, based on experienceBackground Verification: Yes –...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Beacon Hill Staffing Group Full time

    Senior Administrative Coordinator RoleWe are seeking a skilled Senior Administrative Coordinator to join our esteemed staffing solutions firm. In this capacity, you will provide comprehensive support to one of our Directors, managing a range of administrative responsibilities.Key Responsibilities:Oversee intricate scheduling and organize meetingsDraft and...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    Position Overview:Palmer Legal Staffing is in search of a Senior Administrative Coordinator to provide essential support to our esteemed partners. This role is pivotal in enhancing the efficiency of the partner's practice and requires a proactive approach to administrative management. The Senior Administrative Coordinator will engage in a variety of tasks...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States MedStar Health Full time

    Overview of the Role As a Senior Administrative Coordinator, you will play a pivotal role in supporting the operational, personnel, and financial functions of the ambulatory practice department. This position entails providing high-level executive and administrative assistance to senior leadership, including an AVP and Physician, while managing a diverse...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States SpaceX Full time

    SENIOR ADMINISTRATIVE COORDINATORKEY RESPONSIBILITIES:Facilitate meetings, manage executive calendars, schedule appointments, coordinate travel arrangements, oversee team financial documentation, filter and assign incoming communications, and deliver additional administrative support as necessary.Execute potentially sensitive and intricate administrative...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Nationwide IT Services, Inc. Full time

    Senior Administrative Coordinator Washington DC Public Trust 100% on-site Position Overview: Nationwide IT Services, Inc. is in search of a skilled and professional Senior Administrative Coordinator who excels in managing the daily operations of high-ranking officials within a pivotal office of the Federal government. Key Responsibilities: ...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States The National Academies of Sciences, Engineering, and Medicine Full time

    Position Overview The National Academies of Sciences, Engineering, and Medicine is seeking a dedicated Senior Administrative Coordinator to provide comprehensive support to our executive leadership. This role is pivotal in managing communications and facilitating program development initiatives. Key Responsibilities Program Development Assistance: Act as a...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States BluePath Labs (8(a) & SDVOSB) Full time

    Senior Administrative Coordinator - DOE (Temp to Hire - Hybrid)Location: Washington D.CBluePath Labs is a rapidly expanding research and management consulting firm dedicated to addressing complex challenges for both governmental and private sector clients.We are currently in search of a Senior Administrative Coordinator to provide support to the U.S....

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Reliability & Performance Technologies ( R&P ) Full time

    Position OverviewReliability & Performance Technologies (R&P) is seeking a seasoned professional to become a vital part of our team. As a small-sized defense contractor, we specialize in Engineering, Logistics, Program Management, and Technical Services for government clients.Role Summary: We are in search of a highly experienced Senior Administrative...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States CTR Management Group Full time

    CTR Management Group, LLC is in search of a proficient Senior Administrative Coordinator to provide essential support to the Federal Transit Administration (FTA), Office of Civil Rights (TCR).Key Responsibilities:Act as the primary administrative support for Senior Office Leadership and FTA TCR personnel.Develop and implement systems to effectively manage...

  • Senior Administrative Coordinator

    2 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    Position Overview:Palmer Legal Staffing is in search of a Senior Administrative Coordinator to provide comprehensive administrative support to the firm's leadership team. This role is pivotal in ensuring the smooth operation of the firm's daily activities and contributes significantly to the success of the leadership's practice. The ideal candidate will not...