Senior Administrative Coordinator

2 weeks ago

Washington, United States Nationwide IT Services Full time
Senior Administrative Coordinator
Washington DC
Public Trust
100% on-site

Position Overview:
Nationwide IT Services (NIS) is in search of a highly skilled and professional Senior Administrative Coordinator who excels in managing the daily operations of senior executives within a pivotal office of the Federal government.

Key Responsibilities:
  • Manage appointments, calendars, schedules, and provide exceptional customer service.
  • Screen all visitors and calls, take messages, and monitor follow-up communications, acting as a gatekeeper.
  • Return calls when necessary or appropriate.
  • Direct administrative issues to the appropriate personnel.
  • Handle mail, correspondence, and reports efficiently.
  • Prepare briefing materials and documents ahead of meetings, ensuring timely requests from Senior Staff.
  • Organize meeting agendas, reserve rooms, and inform participants of scheduling procedures and changes.
  • Facilitate virtual meetings and track attendance as required.
  • Engage in internal and external communication tasks.
  • Assist in meeting preparation and provide necessary support.
  • Coordinate travel arrangements for Senior Staff upon request, including all logistics through the agency's travel management system.
  • Support other divisions with travel arrangements as needed.
  • Research travel requirements and liaise with host sites to ensure necessary preparations are communicated effectively.
Qualifications:
  • A Bachelor's degree or higher is preferred.
  • Proficient in advanced computer skills, particularly with Microsoft Office Suite and internet research.
  • Exhibit excellent verbal and written communication abilities.
  • Capable of managing a variety of situations and conflicts related to clerical and administrative functions.
  • Handle confidential and time-sensitive information responsibly.
  • Prepare daily briefing materials for leadership effectively.
  • Utilize experience and judgment to plan and achieve goals while adapting to leadership needs.
  • Demonstrate multitasking abilities, supporting multiple personnel and projects, while maintaining professionalism in high-pressure environments.
  • Prior experience in a federal agency is advantageous.
  • A minimum of eight (8) years of relevant experience as an Executive Assistant to high-level executives is required.
About Nationwide IT Services:
NIS is a distinguished IT and Management consulting firm, recognized as a CVE-verified Service-Disabled Veteran Owned Small Business. Our mission is to provide value-added services to our clients by leveraging technology, skilled personnel, and industry best practices to implement innovative solutions through our dedicated employees and team members.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance, life and disability insurance, a 401(k) plan with employer matching, paid holidays, PTO (sick/vacation), commuter benefits, an employee assistance program (EAP), educational reimbursement, and Pet Insurance.

Nationwide IT Services, Inc. is committed to providing equal employment opportunities (EEO) to all qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability, or protected veteran status.

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