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Senior Administrative Coordinator

2 months ago

Washington, United States Palmer Legal Staffing Full time

Position Overview:

Palmer Legal Staffing is in search of a Senior Administrative Coordinator to provide essential support to our esteemed partners. This role is pivotal in enhancing the efficiency of the partner's practice and requires a proactive approach to administrative management. The Senior Administrative Coordinator will engage in a variety of tasks that are crucial for the success of the partners, including business development, client relationship management, and overseeing contact databases.

Work Arrangement: Hybrid schedule, 3 days on-site

Compensation: $107,000-$145,250

Key Responsibilities:

  • Establish and maintain positive working relationships with Practice Group Partners, Associates, Paralegals, clients, and external vendors.
  • Efficiently manage a dynamic calendar, coordinating appointments, meetings, and events to optimize the partner's time.
  • Collaborate closely with partners to keep them informed of upcoming commitments and proactively address any scheduling conflicts.
  • Prepare the partner for meetings and travel by ensuring all necessary materials and arrangements are in place.
  • Act as a gatekeeper for the partner's schedule, applying sound judgment in managing requests for their time.
  • Draft and manage correspondence, ensuring confidentiality and attention to detail.
  • Oversee document management, maintaining both electronic and paper records in compliance with confidentiality policies.
  • Coordinate travel arrangements, considering preferences and ensuring adherence to budget guidelines.
  • Handle multiple priorities efficiently, ensuring timely completion of tasks under pressure.
  • Support billing processes by reviewing invoices for accuracy and assisting in client billing inquiries.
  • Contribute to business development initiatives by managing key contacts and supporting marketing efforts.
  • Assist in client onboarding and maintain regular communication with key clients.
  • Engage in practice administration tasks, including report preparation and project management.

Qualifications:

  • 5+ years of experience in a similar role within a law firm or corporate environment.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to work independently and collaboratively within a team.
  • High level of integrity and professionalism.

About Palmer Legal Staffing: We are a leading staffing agency specializing in administrative, management, and legal placements. Our commitment to excellence has earned us a reputation for representing top-tier law firms and legal departments.