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Senior Administrative Coordinator
2 months ago
The Senior Administrative Coordinator will deliver extensive organizational and administrative assistance to three Senior Directors within the organization. This role requires adept management of sensitive and confidential information while excelling in a fast-paced, dynamic setting.
Comprehensive Travel Coordination:
Responsible for managing intricate travel arrangements for senior leadership, including itinerary development, bookings, Visa/Passport processing, and adherence to international travel regulations.
Advanced Calendar and Meeting Management:
Oversees the calendars for executives and staff, coordinates with various stakeholders, and organizes special events and meeting logistics.
High-Level Communication and Correspondence Oversight:
Manages phone calls, oversees messages, and responds to inquiries while drafting high-level correspondence for both internal and external communications.
Strategic and Confidential Administrative Assistance:
Handles sensitive matters with discretion, providing comprehensive support that includes calendar oversight, meeting organization, and workflow facilitation.
Document and Presentation Development:
Prepares and manages critical documents and presentations, assisting in the creation of materials for high-level meetings and events.
Financial Management:
Reconciles travel credit card statements and manages financial documentation with meticulous attention to detail.
Information and Document Organization:
Develops, revises, and maintains essential documents, composes reports, and assists in the creation of technical materials.
Data Collection and Analysis:
Engages in the collection and analysis of information on specialized topics.
Continuous Improvement Initiatives:
Identifies and implements enhancements to administrative processes.
Emergency Response Coordination:
Manages responses to urgent situations with professionalism.
VIP Visitor Management and Reception Oversight:
Provides visitor services, oversees the reception area, and manages executive contacts.
Office Management and Space Planning:
Oversees space planning, distribution of office supplies, and mail management.
Additional Administrative Responsibilities:
Provides coverage for federal administrative assistants and undertakes additional duties as required.
We are a company dedicated to fostering diverse and inclusive environments where individuals can bring their authentic selves to work every day. We are an equal opportunity/affirmative action employer that values every individual.
Qualified candidates will be considered for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.
If you require assistance or a reasonable accommodation due to a disability during the application or recruitment process, please send a request.
- Bachelor's Degree
- Must have previously held a Public Trust clearance
8 years of high-level executive support experience, preferably in the federal government.
- Ability to perform complex, sensitive, highly responsible, and confidential office administrative, secretarial, and clerical support functions.
