Office Coordinator

21 hours ago


Curtis Bay, Maryland, United States Reliance Fire Protection Full time
Job Title: Office Administrator

We are seeking an experienced Office Administrator to support our team in Baltimore, MD. As an Office Administrator, you will play a critical role in maintaining office systems and processes, ensuring seamless branch operations.

Key Responsibilities:
  • Manage National Accounts invoicing, submission, and collection efforts.
  • Communicate with customers regarding invoice acknowledgement and payment status.
  • Assist in obtaining necessary information for jobs, including PO#'s, tax-exempt forms, insurance certificates, and certified payroll information.
  • Support administrative tasks, such as ordering and coordinating insurance certificates and licenses, completing pre-qualification and qualification forms, and scanning documents to online storage systems.
  • Act as a liaison between offices.
  • Perform other duties and special projects as assigned.
Requirements:
  • High School Diploma/GED required; Associate's Degree preferred.
  • A minimum of one year in an administrative setting or equivalent combination of education and experience.
  • Excellent oral, written, and telephone communication skills.
  • Strong customer service skills.
  • Time management, organizational, and interpersonal skills.
  • Moderate to advanced computer skills, including Microsoft products and AS400 system.
  • Ability to define problems, collect data, establish facts, and draw conclusions.
Benefits:
  • Competitive hourly rate: $20-$25 per hour, dependent on experience.
  • Opportunity to work for a reputable company with a strong commitment to customer satisfaction.
  • Chance to develop your skills and advance your career in a dynamic and supportive environment.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.


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