Office Administrator

3 days ago


Curtis Bay, Maryland, United States Reliance Fire Protection Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to support our team in Baltimore, MD. As an Office Administrator, you will play a critical role in maintaining office systems and processes, ensuring seamless operations and exceptional customer service.

Key Responsibilities:
  • Manage National Accounts invoicing, submission, and collection efforts
  • Communicate with customers to confirm invoice receipt and payment status
  • Assist in obtaining necessary information for jobs, including PO numbers, tax-exempt forms, insurance certificates, and certified payroll information
  • Perform administrative tasks, such as ordering and coordinating insurance certificates and licenses, completing pre-qualification and qualification forms, and scanning documents to online storage systems
  • Act as a liaison between offices and departments
  • Perform other duties and special projects as assigned
Requirements:
  • High School Diploma/GED required; Associate's Degree preferred
  • Minimum one year of experience in an administrative setting or equivalent combination of education and experience
  • Excellent oral, written, and telephone communication skills
  • Strong customer service skills
  • Time management, organizational, and interpersonal skills
  • Moderate to advanced computer skills, including Microsoft products and AS400 system
  • Ability to define problems, collect data, establish facts, and draw conclusions
Benefits:

We offer a competitive benefits package, including medical, dental, vision, and other benefits. We are an engaged organization with strong and authentic values, where two-way promises and commitments are understood and fulfilled. We hire people whose values align with ours, and many of our employees have worked with us for over 30 years.

We are an equal opportunity employer and do not discriminate on the basis of any legally protected status or characteristic. We are committed to creating a diverse and inclusive work environment.

Our company's enduring purpose is to protect what people value most. We are proud to be an equal opportunity employer and welcome applications from diverse candidates.



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