Bilingual Administrative Support Specialist
2 weeks ago
The Bilingual Office Assistant is an essential role within our staffing and recruiting organization, focused on providing exceptional support to our clients.
Work Schedule:
Monday to Friday
8:00 AM to 4:30 PM
Compensation: $16+/hour
Key Attributes:
The ideal candidate will be self-driven, a collaborative team member, and capable of managing multiple tasks efficiently. Strong organizational and time management skills are crucial.
Essential Skills:
Excellent customer service and communication abilities (both written and verbal) are necessary for effective interaction with visitors, residents, vendors, and colleagues.
Qualifications:
- High School Diploma or GED
- Bilingual proficiency in Spanish is required
- Previous experience in property management or leasing office is advantageous
- Able to thrive in a fast-paced work environment
Responsibilities:
The Bilingual Office Assistant will undertake various duties, including but not limited to:
- Managing a multi-line telephone system, accurately taking messages, and directing calls professionally.
- Welcoming and screening incoming visitors, promptly notifying the relevant personnel.
- Handling all incoming and outgoing mail efficiently on a daily basis.
- Performing data entry into housing software systems.
- Utilizing standard office equipment such as telephones, fax machines, photocopiers, and computers.
- Composing, preparing, and proofreading correspondence and office memos while maintaining confidentiality.
- Designing and updating office forms using software applications.
- Organizing and maintaining files, including scanning and filing key documents.
- Coordinating an organized office calendar and scheduling meetings as required.
- Ordering and managing office supplies.
Benefits:
- Direct Deposit, Paper Checks, or Pay Cards; paid weekly
- Health, Dental, and Vision Insurance options compliant with ACA
- 401(k) plan
- Access to an Online Employee Portal for managing withholdings and viewing pay stubs
We value our associates and are committed to providing a supportive work environment.
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