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Bilingual Administrative Support Specialist

2 months ago

Rochester, New York, United States JobsRUs Full time
Position Overview:
The Bilingual Office Assistant plays a crucial role in providing exceptional administrative support within our organization. This position is essential for ensuring smooth operations and effective communication across various departments.

Work Schedule:
Monday to Friday
8:00 AM to 4:30 PM
Compensation: $16+/hour

Key Responsibilities:
  • Manage a multi-line phone system, accurately taking messages and directing calls to the appropriate personnel.
  • Welcome and screen visitors, ensuring a professional and courteous experience.
  • Handle all incoming and outgoing mail efficiently on a daily basis.
  • Perform data entry tasks into housing management software.
  • Utilize standard office equipment, including telephones, fax machines, photocopiers, and computers.
  • Draft, prepare, and proofread correspondence and reports while maintaining confidentiality as required.
  • Design and update office forms using software applications.
  • Organize and maintain filing systems, ensuring documents are accessible and up-to-date.
  • Coordinate office calendars, scheduling meetings and appointments as necessary.
  • Manage inventory of office supplies, ensuring adequate stock levels.

Qualifications:
  • High School Diploma or GED is required.
  • Bilingual proficiency is essential, with Spanish being a primary language.
  • Prior experience in an administrative or property management setting is advantageous.
  • Ability to thrive in a fast-paced work environment is necessary.

Benefits:
  • Health, Dental, and Vision Insurance options compliant with the ACA.
  • 401(k) retirement plan.
  • Access to an online employee portal for managing withholdings and viewing pay stubs.

We value our employees and look forward to fostering a supportive and productive work environment.