Current jobs related to Administrative Support Specialist - Rochester, New York - Coordinated Care Services, Inc.

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States FB Glass Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our team at FB Glass.Responsibilities:Manage and maintain accurate and up-to-date records and filesProvide exceptional customer service and support to clients and colleaguesDevelop and implement efficient administrative...

  • Administrative Support Specialist

    4 days ago

    Rochester, New York, United States Erskine Law, PC Full time

    Job OverviewErskine Law, PC is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our attorneys, ensuring the smooth operation of our office.Responsibilities:Assist with the preparation and review of legal documentsManage and maintain accurate...

  • Administrative Support Specialist

    1 month ago

    Rochester, New York, United States Aramark Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the University of Rochester. As a key member of our administrative staff, you will provide exceptional support to our management team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPerform administrative tasks,...

  • Administrative Support Specialist

    1 month ago

    Rochester, New York, United States Aramark Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the University of Rochester. As a key member of our administrative staff, you will provide exceptional support to our management team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPerform a variety of...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States DiMarco Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at DiMarco Group. The successful candidate will provide administrative support to our General Counsel and serve as a liaison between the General Counsel and our administrative support staff.Key ResponsibilitiesProvide day-to-day administrative...

  • Administrative Support Specialist

    4 weeks ago

    Rochester, New York, United States Abacus Service Corporation. Full time

    Job Title: Administrative Assistant IIILocation: Rochester, NYDuration: 6 Months Contract with a possible extensionJob Description:The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside Abacus Service...

  • Administrative Support Specialist

    4 days ago

    Rochester, New York, United States Oakland University Full time

    Job Summary: We are seeking a highly skilled Office Assistant III to join our team at Oakland University. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our faculty and staff. Key Responsibilities: • Provide administrative support to faculty and staff, including answering phones, responding...

  • Administrative Support Specialist

    4 weeks ago

    Rochester, New York, United States NewCo Capital Group Full time

    NewCo Capital Group is a leading provider of Bridge-Capital solutions for SMB growth. Our team is dedicated to fostering a supportive environment for our clients to thrive. As an Administrative/Court Runner, you will play a vital role in handling administrative tasks, running court errands, and supporting daily office operations. Key responsibilities...

  • Administrative Support Specialist

    4 weeks ago

    Rochester, New York, United States US Tech Solutions Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to support our R&D leadership team in clientster, NY. The successful candidate will provide administrative support to R&D leadership, handle complex and diverse administrative duties, and interact with senior leaders and other executive contacts within and outside...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States YOUNG MENS CHRISTIAN ASSOCIATION OF ROCHESTER Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Assistant to provide administrative support to our Association Office. The successful candidate will be responsible for performing a range of clerical and administrative tasks, including composing and preparing correspondence, maintaining files, and supporting daily operations.Key...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States EXCELLENT CARE SERVICE INC Full time

    Administrative Assistant Job Description at EXCELLENT CARE SERVICE INC **Job Summary** We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our office employees. **Responsibilities:** • Answer incoming phone calls and route them to the appropriate person • Schedule appointments and maintain a...

  • Administrative Support Specialist

    1 week ago

    Rochester, New York, United States Oakland University Full time

    Job Summary:This is a full-time position at Oakland University. The successful candidate will be responsible for providing administrative support to the department. The position will remain open for a minimum of five working days. Qualified bargaining unit members will receive interviews and initial consideration.Key Responsibilities:• Provide...

  • Administrative Support Specialist

    1 month ago

    Rochester, New York, United States Sunrise Systems Full time

    Job Description SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to support our R&D leadership in Rochester, NY.The OpportunityThis is a dynamic and challenging role that requires a high level of ownership, accountability, and variety of responsibilities.The successful candidate will be a key partner to R&D leadership,...

  • Administrative Support Specialist

    1 month ago

    Rochester, New York, United States US Tech Solutions Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our R&D team in clientster, NY. As a key partner to R&D leadership, you will handle complex and diverse administrative duties, including interaction with senior leaders and other executive contacts within and outside QuidelOrtho.Key ResponsibilitiesProvide...

  • Administrative Support Specialist

    4 weeks ago

    Rochester, New York, United States Sunrise Systems, Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to support our R&D leadership in Rochester, NY. As a key partner to our R&D team, you will handle complex administrative duties, interact with senior leaders and executive contacts, and maintain confidentiality and discretion.The OpportunityThis is a dynamic and varied...

  • Administrative Support Specialist

    1 week ago

    Rochester, New York, United States Children's Therapy Network Full time

    About the Role:We are seeking an Administrative Assistant to join our team at the Rochester Office of Children's Therapy Network. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our office, ensuring the smooth delivery of services to children and families.Key Responsibilities:Provide administrative...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States Compass Group USA Full time

    Job SummaryServe as the first point of contact for clients, delivering exceptional customer service and maintaining a high level of professionalism. When call volume is low, complete administrative support tasks and projects as assigned.Key Responsibilities:Answer questions and take appropriate actions to handle concerns or rectify problems.Perform various...

  • Administrative Support Specialist

    4 weeks ago

    Rochester, New York, United States City of Rochester Hills Michigan Full time

    Job SummaryThis position provides administrative and program support to the department, ensuring exceptional customer service to the public. As an AFSCME, Local 2491 member, you will be part of a team dedicated to delivering high-quality services.Key ResponsibilitiesProvide administrative support to the department, including data entry, record-keeping, and...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States City of Rochester Hills Michigan Full time

    Job SummaryThis position provides administrative and program support to the department, ensuring exceptional customer service to the public. As an AFSCME, Local 2491 member, you will be part of a team dedicated to delivering high-quality services.Key ResponsibilitiesProvide administrative support to the department, including data entry, record-keeping, and...

  • Administrative Support Specialist

    4 days ago

    Rochester, New York, United States Mindlance Full time

    Key Responsibilities: As a Government & Community Relations Administrator at Mindlance, you will play a vital role in ensuring the team's efficiency and effectiveness. Your tasks will include managing paperwork for sponsorships and donations, creating purchase orders, overseeing promotional material orders and inventory, coordinating cross-departmental...

Administrative Support Specialist

2 months ago

Rochester, New York, United States Coordinated Care Services, Inc. Full time

Organization: Coordinated Care Services, Inc.

Location: Not specified

Job Title: Front Desk Receptionist

A Brief Job Description:

Duties and Responsibilities:

  • Confirm client insurance details; secure electronic signatures from clients upon their arrival, ensuring no alterations in insurance, contact information, or other relevant details since their previous visit; accurately document any changes in the Electronic Client Records (ECR) system.
  • Manage incoming calls and welcome walk-in clients; provide information regarding the client onboarding process; schedule appointments for clients following established protocols.
  • Collaborate with the billing department to address any financial discrepancies as they arise.
  • Perform additional tasks as directed by your supervisor.

Assist the Front Desk Supervisor with:

  • Generating daily patient reports to assess outstanding balances and coordinating timely collection efforts.
  • Creating suitable payment plans for patients.
  • Distributing delinquency notifications, follow-up termination letters, and monthly billing statements.
  • Ensuring that new clients possess valid insurance or have signed payment agreements with the necessary income verification documentation prior to scheduling their initial assessment.
  • Producing weekly Scheduled Appointment Reports for outpatient services to confirm active insurance coverage and facilitate timely meetings with an Insurance Navigator for clients lacking insurance. In the interim, appointments will be arranged to collect income verification documents, establish appropriate private pay rates based on the prevailing sliding scale, and input that information into the ECR system.

Qualifications:

  • Associate degree in office administration, business management, or a related field, along with five years of experience in an administrative role, preferably within a healthcare or behavioral health setting.
  • Exceptional organizational abilities; detail-oriented; capable of managing multiple tasks while working under pressure.
  • Certification as a Medical Biller is preferred.
  • Proficient in Microsoft Office Suite.

Coordinated Care Services, Inc. is an Equal Opportunity Employer.