Administrative Support Specialist

2 weeks ago

Rochester, New York, United States Nexus Staff Inc. Full time
Position Title: Administrative Support Specialist
Employment Type: Contract
Work Hours: 40 hours per week
Work Environment: 100% Onsite
Job Duration: 4 Months

Minimum Qualifications:
  • Technical Degree or Certificate Program.
Experience Requirements:
  • No specific experience required, but preference will be given to candidates with a consistent employment background.
Key Responsibilities:
  • Manage and redirect incoming phone inquiries to the appropriate personnel.
  • Address Consumer Fraud calls, ensuring they are directed to the correct agency or providing necessary complaint documentation.
  • Deliver exceptional customer service to visitors, assisting with inquiries and guiding them to the right agency or helping with complaint forms.
  • Return calls from voicemail messages promptly.
  • Support Assistant Attorneys General (AAGs) and team members with administrative tasks such as typing, copying, and scanning.
  • File documents at designated offices and courts.
  • Receive and check in deliveries.
  • Open and close files for State Counsel AAG & Charities AAG.
  • Organize and file closed cases for State Counsel AAG & Charities AAG.
  • Sort and distribute mail for the Office of the Attorney General and Medicaid staff.
  • Oversee the management of the video room key.
  • Assist with the scheduling and sign-out of conference room calendars.
  • Log pleadings being served and manage related documentation as needed.
  • Receive and organize memos and save them to the appropriate drive folder.
  • Assist staff with document management.
  • File and interfile archived documents using the designated system.
Preferred Qualifications:
  • Excellent organizational and multitasking skills.
  • Strong verbal and written communication abilities, as the role involves interaction with the public.
  • Proficient in Microsoft Office and other essential office software.
Additional Information:
  • Shift Timing: 8:30 AM to 5:00 PM with two 15-minute breaks and a 1-hour lunch.
  • Work Schedule: Primarily onsite with limited remote work opportunities.
  • Paid parking options available.
  • Public Transportation: Accessible via regional transit routes.
  • In-person interviews will be conducted.
  • Comprehensive training will be provided.
The Nexus Staff Advantage:
  • Outstanding healthcare coverage, including dental and vision, available shortly after joining.
  • Weekly payments through ACH (Automated Clearing House).
  • Established as prime vendors to state and city agencies for over a decade.
COVID-19 Policy:
All employees are required to inform Human Resources of their vaccination status. If vaccinated, proof of vaccination must be submitted. Employees will follow the current mask policy based on public health guidance.

  • Administrative Support Specialist

    5 days ago

    Rochester, New York, United States Aramark Full time

    Job SummaryThe Administrative Support Worker is responsible for providing administrative assistance to management, including tasks such as ordering, data entry, filing, and other related duties. The ideal candidate will have excellent interpersonal and communication skills, as well as a solid understanding of Microsoft applications.Key...

  • Administrative Support Specialist

    1 week ago

    Rochester, New York, United States Monroe Community College Full time

    Job SummaryThis is a full-time, regular position at Monroe Community College. The successful candidate will provide administrative support to administrators and handle various administrative tasks.Key ResponsibilitiesPrepare and edit various documents and reports.Assist with budget-related tasks and financial management.Manage mail and handle inquiries from...

  • Administrative Support Specialist

    1 week ago

    Rochester, New York, United States Nesco Resource Full time

    Job SummaryNesco Resource is seeking a highly organized and detail-oriented Office Administrator to support our Engineering team and Materials Inspection department. This is a full-time position with a daytime work schedule, offering a competitive hourly rate of $19-$21.Key ResponsibilitiesDocumentation and Data Management: Compile and create customer...

  • Office Support Specialist

    1 week ago

    Rochester, New York, United States SERVPRO Full time

    Job OverviewPosition Title: Administrative Support SpecialistAre you eager to contribute to a team that makes a difference every day? Join our SERVPRO Franchise as an Administrative Support Specialist and play a vital role in our mission to restore properties to their original condition.Role Summary:We are in search of a remarkable individual with...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States Coordinated Care Services, Inc. Full time

    Organization: Coordinated Care Services, Inc.Location: Not specifiedJob Title: Front Desk ReceptionistA Brief Job Description:Duties and Responsibilities:Confirm client insurance details; secure electronic signatures from clients upon their arrival, ensuring no alterations in insurance, address, or contact information since their previous visit; record any...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States Coordinated Care Services, Inc. Full time

    Organization: Coordinated Care Services, Inc.Location: Not specifiedJob Title: Front Desk ReceptionistA Brief Job Description:Duties and Responsibilities:Confirm client insurance details; secure electronic signatures from clients upon their arrival, ensuring no alterations in insurance, contact information, or other relevant details since their previous...

  • Bilingual Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States JobsRUs Full time

    Position Overview:The Bilingual Office Assistant plays a crucial role in providing exceptional administrative support within our organization. This position is essential for ensuring smooth operations and effective communication across various departments.Work Schedule:Monday to Friday8:00 AM to 4:30 PMCompensation: $16+/hourKey Responsibilities:Manage a...

  • Medical Support Specialist

    1 week ago

    Rochester, New York, United States GTT, LLC Full time

    Job Opportunity:We are seeking a highly motivated and detail-oriented Medical Support Specialist to join our team at GTT, LLC.Job Summary:The Medical Support Specialist will provide administrative and clinical support to our medical team, ensuring the highest level of patient care and satisfaction.Key Responsibilities:Assist with patient registration,...

  • Benefits Administration Specialist

    1 day ago

    Rochester, New York, United States Paychex Full time

    Job SummaryWe are seeking a highly skilled and customer-focused individual to join our team as a Service Specialist. In this role, you will provide exceptional service to our clients, ensuring their needs are met and exceeded.Key ResponsibilitiesDeliver Quality Service: Provide top-notch service to our clients, responding to their inquiries and resolving...

  • Client Support Specialist

    4 hours ago

    Rochester, New York, United States Catholic Charities Family and Community Services Full time

    About the RoleCatholic Charities Family and Community Services is seeking a highly skilled and compassionate Client Support Specialist to join our team. As a Client Support Specialist, you will play a vital role in providing non-medical, in-home support services to our program participants and support to our office staff and case managers.Key...

  • Client Support Specialist

    3 days ago

    Rochester, New York, United States Catholic Charities Family and Community Services Full time

    About the RoleCatholic Charities Family and Community Services is seeking a highly skilled and compassionate Client Support Specialist to join our team. As a Client Support Specialist, you will play a vital role in providing non-medical, in-home support services to our program participants and support to our office staff and case managers.Key...

  • Classroom Support Specialist

    5 days ago

    Rochester, New York, United States Mary Cariola Center Full time

    Job SummaryThe Mary Cariola Center is seeking a highly motivated and dedicated Classroom Support Specialist to join our team. As a key member of our educational staff, you will play a vital role in supporting the academic and personal growth of our students.Key ResponsibilitiesSupervise and Support Students: Provide individualized support to students with...

  • Bilingual Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States JobsRUs Full time

    Position Overview:The Bilingual Office Assistant plays a crucial role in providing administrative support within a dynamic office environment. This position requires a dedicated individual who is self-driven, a collaborative team member, and adept at managing multiple tasks efficiently.Work Schedule:Monday to Friday8:00 AM to 4:30 PMCompensation:...

  • Clinical Support Specialist

    1 week ago

    Rochester, New York, United States HealthMed Pro Solutions Full time

    **Job Summary:**We are seeking a reliable and detail-oriented Clinical Support Specialist to support our healthcare team at HealthMed Pro Solutions by performing clinical and administrative tasks. The ideal candidate will assist with patient care, take vital signs, prepare patients for exams, and manage medical records.**Key Responsibilities:**• Assist...

  • Administrative Support Specialist

    1 week ago

    Rochester, New York, United States Rochester Regional Health Full time

    HOW WE SUPPORT YOUAt Rochester Regional Health, we prioritize excellence in healthcare. Our comprehensive benefits and rewards programs promote employee wellbeing, career advancement, and personal development. We are committed to nurturing your professional journey while serving the community.Health & Wellness Benefits starting on Your First DayMedical,...

  • Education Support Specialist

    3 days ago

    Rochester, New York, United States Brighton Central Schools Full time

    Job Summary: Brighton Central Schools is seeking a dedicated and experienced Education Support Specialist to provide classroom support, cafeteria, and/or recess supervision daily (Monday through Friday). This is a full-time position that follows the student calendar for 10 months per year.Benefits: The successful candidate will be eligible for health,...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States Anthony L. Jordan Health Full time

    Job TypeFull-timePosition OverviewAt Anthony L. Jordan Health, we have a rich history that spans over a century, beginning in 1904. As one of the pioneering Federally Qualified Health Centers (FQHC) in the United States, we are dedicated to serving individuals who encounter obstacles to health and healthcare, providing a wide range of essential medical,...

  • Medical Support Specialist

    1 week ago

    Rochester, New York, United States GTT, LLC Full time

    Job Opportunity:We are seeking a highly motivated and detail-oriented Medical Support Specialist to join our team at GTT, LLC. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our healthcare professionals.Key Responsibilities:Assist healthcare professionals with patient care, including vital signs, EKG...

  • Radiation Therapy Specialist

    2 weeks ago

    Rochester, New York, United States HealthCare Support Full time

    Radiation Therapy Specialist HealthCare Support is currently seeking a qualified Radiation Therapy Specialist for a temporary assignment. Advantages of working with HealthCare Support:Immediate access to Health Insurance Dental Coverage Life Insurance Options Employee Assistance Program (EAP) Opportunities for investment account access Reimbursement for...

  • Administrative Support Specialist

    1 week ago

    Rochester, New York, United States Rochester Regional Health Full time

    HOW WE SUPPORT YOUAt Rochester Regional Health, we prioritize excellence in healthcare. Our comprehensive benefits and rewards programs promote employee wellness, career advancement, and personal development. We are committed to nurturing your professional journey while serving the community.Health & Wellness Benefits starting on Your First DayMedical,...