Human Resources Assistant
2 weeks ago
Key Responsibilities:
- Perform general administrative tasks for the department, including data entry, drafting correspondence, managing mail, and other related activities. Ensure the creation and maintenance of electronic employee and legal files in accordance with corporate and legal standards, ensuring their accuracy.
- Deliver exceptional customer service by addressing employee inquiries and requests, escalating issues when necessary.
- Ensure that entries in the HR management system are thorough and prepared for inclusion in the HR agenda for Divisional Finance Board review, in collaboration with the HR Manager.
- Manage job postings on the Applicant Tracking System (ATS) for designated corps.
- Stay informed about Federal and State employment laws and regulations affecting employers and employees.
- Prepare and send correspondence as directed.
- Assist with various projects as needed.
- Maintain precise records within the HRIS/Payroll System(s).
- Update and maintain employee files, I-9 files, and legal documents in compliance with organizational policies and governmental regulations to ensure their accuracy.
- Conduct background checks for new hires and prepare adverse action letters as required.
- Review disputes raised by final candidates regarding the accuracy of background check information and facilitate appeals through the HR Director.
- Assist in revising outdated job descriptions to align with the latest approved formats.
- Support the updating of Harbor Light job descriptions to meet current standards.
- Review job descriptions annually and as new openings arise.
- Assist in creating new job descriptions as necessary.
- Help determine Fair Labor Standards Act (FLSA) status (exempt/non-exempt).
- Assist in establishing pay grades for various positions as required.
- Perform additional duties as assigned.
- Education/Experience:
- Associate's degree or an equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities.
- Minimum of 2 years of experience in Human Resources.
- Knowledge, Skills, and Abilities:
- Ability to maintain strict confidentiality.
- Computer Skills:
- Proficient in Microsoft Office 365.
- Familiarity with TEAMS and SharePoint.
- Willingness to learn new software as required.
- Working knowledge of HRIS/Payroll/ATS systems; experience with ADP Vantage is a plus.
- Certificates and Licenses:
- Completion of The Salvation Army Safe From Harm training and maintenance of current certification as required.
- Must possess and maintain a valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR).
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