Human Resources Assistant
1 week ago
Position Summary: The Human Resources Assistant plays a crucial role in supporting the Divisional Human Resources Managers and Director in various personnel-related activities. This position is integral to the daily functions of the Human Resources Department.
Key Responsibilities:
- Perform general administrative tasks for the department, including data entry, drafting correspondence, managing mail, and other related functions. Ensure the creation and maintenance of electronic employee files and legal documentation in accordance with corporate and legal standards, ensuring the accuracy of all records.
- Provide customer service by addressing employee inquiries and concerns, escalating issues as necessary.
- Ensure that entries in the tracking system are complete and prepared for inclusion in the HR agenda for review by the Divisional Finance Board, in collaboration with the HR Manager.
- Manage job postings on the Applicant Tracking System (ATS) for designated corps.
- Stay informed about Federal and State laws and regulations relevant to employers and employees.
- Prepare and send correspondence as assigned.
- Assist with various projects as requested.
- Maintain accurate records within the HRIS/Payroll System(s).
- Update and maintain employee files, I-9 documentation, and legal files in compliance with organizational policies and government regulations to ensure the accuracy of records.
- Conduct background checks for new hires and prepare adverse action letters as required.
- Review disputes from final candidates regarding the accuracy of background check information and route appeals through the HR Director.
- Assist in revising outdated job descriptions to the latest approved format.
- Help update job descriptions for Harbor Light to the newest approved format.
- Review job descriptions annually and as positions become available.
- Assist in creating new job descriptions as necessary.
- Support in determining Fair Labor Standards Act (FLSA) status (exempt/non-exempt).
- Assist in assessing pay grades for positions as needed.
- Perform additional duties as assigned.
Qualifications:
- Education/Experience:
- Associate's degree or an equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities.
- Minimum of 2 years of experience in Human Resources.
- Knowledge, Skills, and Abilities:
- Ability to maintain strict confidentiality.
- Computer Skills:
- Proficient in Microsoft Office 365.
- Familiarity with TEAMS and SharePoint.
- Willingness to learn new software as required.
- Experience with HRIS/Payroll/ATS systems; knowledge of ADP Vantage is a plus.
- Certificates and Licenses:
- Completion of The Salvation Army Safe From Harm training and maintenance of current certification as needed.
- Must possess and maintain a valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR).
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