Executive Administrative Coordinator for Finance
2 weeks ago
Pittsburgh Regional Transit is in search of an Executive Administrative Coordinator for Finance who will oversee and execute a variety of administrative functions that significantly influence the internal operations of the Finance Department.
This role encompasses a broad spectrum of responsibilities, including daily administrative tasks and departmental initiatives, as well as maintaining professional communication.
Key responsibilities may involve providing administrative assistance such as composing and formatting various documents, managing phone communications, organizing appointments, and coordinating meetings and travel arrangements, as well as handling mail and timesheets for the division personnel and procuring supplies.
The position reports directly to the Chief Financial Officer and requires a high level of confidentiality, trust, and the ability to build strong relationships.
Core Responsibilities:
- Develop and prepare documentation for the Finance Division's presentations to community groups, committees, and interagency meetings.
- Schedule and coordinate appointments, meetings, and travel, ensuring necessary approvals are obtained from relevant individuals.
- Draft, format, edit, and maintain reports, correspondence, memoranda, and policy documents for the Chief Financial Officer and associated division staff.
- Manage incoming and outgoing mail for the division chief, including internal hand deliveries and coordination with external delivery services.
- Process and prepare sensitive documents with utmost confidentiality.
- Engage in, monitor, and execute various assignments and projects that often involve complex interdepartmental collaboration, requiring foundational knowledge of PRT and its relationship with transportation agencies.
Qualifications:
- An Associate's Degree in Business Administration, Public Administration, or a related field from an accredited institution. Relevant experience may be considered in lieu of formal education on a year-for-year basis.
- A minimum of three (3) years of experience in leading significant organizational activities, managing multiple priorities, and coordinating efforts directly for a senior leadership team member or executive.
- Proficiency in identifying challenges and proposing effective solutions to complex organizational issues.
- Ability to foster collaborative relationships with both internal and external stakeholders.
- Excellent written and verbal communication skills, along with strong listening abilities.
- Competence in delivering presentations and engaging with a diverse range of stakeholders.
- Capability to work independently with minimal supervision and demonstrate initiative.
- Strong organizational skills to manage multiple tasks effectively.
- Proficient in Microsoft Windows, Word, and Excel.
Preferred Qualifications:
- A Bachelor's Degree in Business Administration, Public Administration, or a related field from an accredited institution.
Pittsburgh Regional Transit offers a comprehensive compensation and benefits package. Interested candidates are encouraged to submit a cover letter and resume.
EOE
-
Executive Administrative Coordinator for Finance
2 weeks ago
Pittsburgh, Pennsylvania, United States Pittsburgh Regional Transit Full timePittsburgh Regional Transit is in search of an Executive Administrative Coordinator for Finance who will oversee the organization and execution of various administrative functions that significantly influence the internal operations of the Finance Department. This role encompasses a diverse array of responsibilities related to PRT's initiatives and addresses...
-
Executive Administrative Coordinator
2 weeks ago
Pittsburgh, Pennsylvania, United States BEAM Collaborative Full timeJob OverviewPosition Summary: We are looking for a detail-oriented and resourceful Executive Administrative Coordinator to provide essential support to our leadership team at BEAM Collaborative. The successful candidate will possess a wealth of experience in managing diverse administrative tasks and will thrive in a fast-paced environment, demonstrating...
-
Executive Administrative Coordinator
2 weeks ago
Pittsburgh, Pennsylvania, United States J. Croyle & Associates, Inc. Full timeJob OverviewThis prestigious global financial institution is seeking an Executive Administrative Coordinator. The firm specializes in serving Ultra High Net Worth Clients and provides exceptional benefits, including comprehensive medical, dental, vision, 401k, long-term disability, and life insurance.Key Responsibilities:Respond to client inquiries via phone...
-
Administrative Executive
2 weeks ago
Pittsburgh, Pennsylvania, United States Sargent Electric Full timeSargent Electric Company - Frequently recognized as one of the Top Fastest Growing Companies by the Pittsburgh Business Times. Founded in 1907, Sargent Electric Company has developed into one of the largest electrical contracting firms in the region, offering a wide range of services to our clients. We are seeking to fill the position of ADMINISTRATIVE...
-
Pittsburgh, Pennsylvania, United States Chatham University Full timeSenior Vice President for Finance and Administration Chatham University is conducting a national search for a Senior Vice President for Finance and Administration (SVPFA). This pivotal role reports directly to the President and is a key member of the President's Leadership Team, responsible for steering financial and administrative operations that align with...
-
Executive Administrative Assistant
1 week ago
Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full timeAbout the RoleCarnegie Mellon University is seeking a highly motivated and detail-oriented Executive Administrative Assistant to support the Director of the Integrated Innovation Institute. This role will be responsible for providing exceptional administrative support, managing complex calendars, and coordinating domestic and international travel...
-
Executive Administrative Coordinator
1 week ago
Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full timeContract Duration: 8 monthsWork Schedule: Part-time (Monday, Wednesday, Friday, 20 hours per week)Overview: This role involves providing comprehensive administrative assistance by conducting research, managing information requests, and executing clerical tasks.Key Responsibilities:• Execute general office tasks, including procurement of supplies,...
-
Lead Lighting Technician
1 week ago
Pittsburgh, Pennsylvania, United States Arts Finance Cohort Full timeLead Lighting Technician at Arts Finance CohortWe are seeking a skilled and experienced Lead Lighting Technician to join our team at Arts Finance Cohort. As a key member of our technical staff, you will be responsible for overseeing all lighting-related tasks, including inventory management, equipment maintenance, and serving as a lighting designer or...
-
Executive Administrative Coordinator
2 weeks ago
Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full timeContract Duration: 8 months Work Schedule: Part-time (Monday, Wednesday, Friday, 20 hours per week) Overview: Deliver exceptional administrative assistance by conducting thorough research, managing information requests, and executing clerical tasks. Key Responsibilities: • Execute general office responsibilities including procurement of supplies,...
-
Executive Administrative Coordinator
2 weeks ago
Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full timeContract Duration: 8 months Work Schedule: Part-time (Monday, Wednesday, Friday, 20 hours per week) Overview: Deliver exceptional administrative assistance by conducting thorough research, managing information requests, and executing clerical tasks efficiently. Key Responsibilities: • Execute general office functions including procurement of...
-
HR Administrative Coordinator
1 week ago
Pittsburgh, Pennsylvania, United States Creative Financial Staffing Full timeAbout the Company:Creative Financial Staffing is a leading provider of innovative staffing solutions, serving a diverse range of industries, including finance, accounting, and human resources.We are committed to excellence and innovation, constantly pushing the boundaries of technology to deliver top-tier services to our clients.Our team is dedicated to...
-
HR Administrative Coordinator
1 week ago
Pittsburgh, Pennsylvania, United States Creative Financial Staffing Full timeAbout the Company:Creative Financial Staffing is a leading provider of innovative staffing solutions, serving a diverse range of industries, including finance, accounting, and human resources.We are committed to excellence and innovation, constantly pushing the boundaries of technology to deliver top-tier services to our clients.Our team is dedicated to...
-
Administrative Coordinator
1 week ago
Pittsburgh, Pennsylvania, United States Acutronic USA Full timeJob DescriptionJoin Our TeamWe provide comprehensive employer-sponsored benefits and the chance to engage with innovative technologies within a vibrant team environment.Acutronic is seeking an Administrative Coordinator to become a vital part of our organization. In this position, you will oversee various administrative functions, manage office operations,...
-
Pittsburgh, Pennsylvania, United States Arts Finance Cohort Full timeSenior Lighting Specialist at Arts Finance CohortAre you enthusiastic about the performing arts and eager to take on a significant role within your community? Arts Finance Cohort is on the lookout for an innovative Senior Lighting Specialist to enhance our team. In this pivotal position, you will oversee all lighting-related functions, including managing...
-
Administrative Coordinator
1 week ago
Pittsburgh, Pennsylvania, United States Pyramid Healthcare Inc Full timePyramid Healthcare Outpatient Treatment CenterWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pyramid Healthcare, a national leader in behavioral healthcare. Our client-centered care approach has established us as a respected leader in addiction treatment.**Key Responsibilities:**Manage the front office and...
-
Senior Executive Coordinator
2 weeks ago
Pittsburgh, Pennsylvania, United States SMS group Inc Full timeJob OverviewPosition Summary:At SMS group, we uphold our core principles: Act, Share, Care, Innovate, and Succeed. We are in search of a meticulous and professional Executive Assistant to provide support to our executive management team comprising four members. This role is essential for the coordination and execution of all administrative responsibilities...
-
Senior Administrative Coordinator
1 week ago
Pittsburgh, Pennsylvania, United States Pancoast Staffing Services, Inc. Full timeJob OverviewPancoast Staffing Services, Inc. is seeking a highly skilled Administrative Coordinator to support our executive team.Key Responsibilities:Provide comprehensive administrative support to senior executivesManage complex scheduling using OutlookDraft and prepare various documents, including correspondence, spreadsheets, and presentationsAssist with...
-
Senior Executive Administrator
2 weeks ago
Pittsburgh, Pennsylvania, United States TeleTracking Technologies, Inc. Full timeJob OverviewPosition Title: Executive AssistantRole Summary:The Executive Assistant plays a crucial role in delivering exceptional administrative assistance to the Co-CEO and prominent members of the Senior Leadership Team (SLT). This position demands a high level of discretion and professionalism while managing sensitive and confidential information.Key...
-
Administrative Support Coordinator
2 weeks ago
Pittsburgh, Pennsylvania, United States Sales Bizlab Full timeJob OverviewAbout Sales BizlabSales Bizlab is on the lookout for a motivated and personable Office Receptionist to become a vital part of our team. The successful candidate will serve as the initial point of contact for visitors and callers, delivering exceptional customer service and administrative assistance. This position demands excellent communication...
-
Senior Executive Administrator
1 week ago
Pittsburgh, Pennsylvania, United States TeleTracking Technologies, Inc. Full timeJob OverviewPosition Title: Executive AssistantRole Summary:The Executive Assistant plays a crucial role in delivering exceptional administrative support to the Co-CEO and prominent members of the Senior Leadership Team (SLT). This position requires adept handling of sensitive and confidential information with discretion and efficiency.Key...