Senior Executive Administrator

2 weeks ago

Pittsburgh, Pennsylvania, United States TeleTracking Technologies, Inc. Full time
Job Overview

Position Title: Executive Assistant

Role Summary:

The Executive Assistant plays a crucial role in delivering exceptional administrative assistance to the Co-CEO and prominent members of the Senior Leadership Team (SLT). This position demands a high level of discretion and professionalism while managing sensitive and confidential information.

Key Responsibilities:

  • Execute a diverse range of administrative tasks and support functions for the CEO and President, including the independent creation of standard and confidential correspondence.
  • Collaborate independently or as part of a team on special initiatives; plan, organize, and coordinate events or projects as directed by the CEO or President.
  • Organize and manage complex schedules, including meetings, travel arrangements, and other activities for the CEO and President.
  • Gather information and compile various reports utilizing software applications; develop and prepare presentations using PowerPoint or other automated tools, distributing reports as necessary.
  • Assist in coordinating SLT meetings and attendance at regional seminars, including managing hotel, travel, and dining arrangements.
  • Handle business expense processing through Concur for reimbursement.

Educational Qualifications:

  • Bachelor's degree in Business, Communications, or a related field (Preferred)
  • High School Diploma or Associate's Degree (Required)

Experience and Skills:

  • Over 5 years of demonstrated experience supporting one or more executives in a fast-paced, high-demand environment.
  • Proficient in advanced MS Office applications.
  • Exceptional interpersonal, communication, business, and organizational skills, coupled with professionalism, diplomacy, and the ability to handle confidential information with care.
  • Meticulous attention to detail in composing, typing, and proofreading materials, while establishing priorities and meeting deadlines.
  • Ability to thrive in a dynamic environment, managing multiple competing tasks and demands effectively.

About TeleTracking Technologies, Inc.:
For over three decades, TeleTracking has operated with a straightforward mission: to ensure that no one waits for the care they need. Our cutting-edge technology, combined with actionable best practices and a dedicated advisory services team, enables us to provide essential operational components necessary for building a responsive and resilient healthcare system. A vital aspect of this is the centralization of hospital capabilities, allowing real-time visibility into everything from available beds to medical equipment. TeleTracking values individuals with an entrepreneurial mindset, creativity, and a commitment to fostering strong relationships within our workforce. We believe that diversity, equity, and inclusion are key to maintaining our competitive edge and providing opportunities for all.

Work Environment:
The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. The term "qualified individual with a disability" refers to an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While executing the duties of this role, employees are regularly required to communicate professionally in person, over the phone, via email, and through other electronic means, navigate the office, handle various types of media and equipment, and visually or otherwise identify, observe, and assess. Employees may occasionally need to lift up to 10 pounds unless otherwise specified in the job description.

TeleTracking is committed to providing equal employment opportunities to all individuals in all aspects of the employment relationship, without discrimination based on race, age, sex, color, religion, national origin, disability, or veteran status, and fostering a workplace free of unlawful discrimination and retaliation. This policy impacts decisions including, but not limited to, hiring, compensation, benefits, terms and conditions of employment, opportunities for promotion, transfer, layoffs, return from a layoff, training and development, and other employment privileges.

TeleTracking is dedicated to complying with all applicable federal, state, and local laws regarding equal employment and affirmative action.

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