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Administrative Support Coordinator

2 months ago

Pittsburgh, Pennsylvania, United States Sales Bizlab Full time
Job Overview

About Sales Bizlab

Sales Bizlab is on the lookout for a motivated and personable Office Receptionist to become a vital part of our team. The successful candidate will serve as the initial point of contact for visitors and callers, delivering exceptional customer service and administrative assistance. This position demands excellent communication abilities, a friendly attitude, and the capacity to juggle multiple responsibilities effectively.

We are also in search of a detail-oriented and proactive Junior Administrative Assistant to provide essential support to our executive team. This role is perfect for individuals eager to embark on a career in administration and acquire valuable experience within a fast-paced business setting.

Position Type:

Full-time

Work Schedule: Monday to Friday

Compensation:

$35.00 per hour

Location: Pittsburgh, PA

Note: This position requires on-site presence.

Key Responsibilities:

  • Assist in managing the schedules and calendars of executives.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Prepare and organize documents, reports, and presentations.
  • Handle incoming and outgoing communications, including emails and phone inquiries.
  • Facilitate meetings and appointments, ensuring all necessary materials are ready.
  • Run errands and perform additional administrative tasks as required to support executives.
  • Maintain confidentiality of sensitive information and ensure a smooth flow of information.
  • Assist with special projects and events as directed by the executive team.
  • Oversee office supplies and ensure the workspace is organized and well-maintained.

Qualifications:

  • High school diploma or equivalent; additional qualifications in office administration or related fields are advantageous.
  • Strong organizational and multitasking capabilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently as well as collaboratively within a team.
  • Attention to detail and capacity to handle confidential information with care.
  • Prior experience in an administrative or assistant role is beneficial but not mandatory.

Additional Benefits:

  • Competitive entry-level salary.
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • 401(k) retirement plan with company match.
  • Opportunities for professional development and career advancement.
  • A collaborative and innovative work environment.

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