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Senior Executive Administrator

2 months ago

Pittsburgh, Pennsylvania, United States TeleTracking Technologies, Inc. Full time
Job Overview

Position Title: Executive Assistant

Role Summary:

The Executive Assistant plays a crucial role in delivering exceptional administrative support to the Co-CEO and prominent members of the Senior Leadership Team (SLT). This position requires adept handling of sensitive and confidential information with discretion and efficiency.

Key Responsibilities:

  • Manage a diverse range of administrative tasks and support functions for the CEO and President, including drafting and generating both standard and confidential correspondence.
  • Collaborate independently or as part of a team on special initiatives; plan, organize, and coordinate events or projects as directed by the CEO or President.
  • Schedule and organize complex activities, including meetings, travel arrangements, and other engagements for the CEO and President.
  • Gather information and compile various reports utilizing software applications; create and prepare presentations using PowerPoint or other automated tools, distributing reports as necessary.
  • Assist in coordinating SLT meetings and participation in regional seminars, including managing hotel, travel, and dining arrangements.
  • Process business expenses through Concur for reimbursement.

Educational Qualifications:

  • Bachelor's degree in Business, Communications, or a related field (Preferred)
  • High School Diploma or Associate's Degree (Required)

Experience and Skills:

  • Over 5 years of demonstrated experience providing support to one or more executives in a fast-paced, high-demand environment.
  • Proficient in advanced MS Office applications.
  • Exceptional interpersonal, communication, business, and organizational skills, along with professionalism, diplomacy, and the ability to manage confidential information with care.
  • Strong attention to detail in composing, typing, and proofreading materials, as well as in prioritizing tasks and meeting deadlines.
  • Ability to thrive in a dynamic environment while managing multiple competing priorities.

About TeleTracking Technologies, Inc.:

For over three decades, TeleTracking has been dedicated to a straightforward mission: ensuring that no one waits for the care they require. Our cutting-edge technology, paired with actionable best practices and a robust advisory services team, equips us to provide the essential operational components necessary for establishing a responsive and resilient healthcare system. A key aspect of this is centralizing hospital capabilities to monitor, in real-time, everything from available bed counts to the status of medical equipment.

Work Environment:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions. While executing the responsibilities of this position, the employee is frequently required to communicate professionally in person, via telephone, through email, and other electronic means, navigate the office, handle various types of media and equipment, and visually or otherwise identify, observe, and assess. Occasionally, the employee may need to lift items weighing up to 10 pounds unless otherwise specified in the job description.

TeleTracking adheres to a COVID-19 vaccination policy that mandates vaccination or an approved exemption based on religious or medical grounds, contingent upon specific positions and interactions with client sites. Accommodation requests will be evaluated objectively in accordance with applicable federal, state, and local laws on a case-by-case basis.

TeleTracking is committed to providing equal employment opportunities to all individuals in all aspects of the employment relationship, without discrimination based on race, age, sex, color, religion, national origin, disability, or status as a Vietnam-era or special disabled veteran, or any other unlawful basis as defined by applicable law. We strive to foster a workplace free from unlawful discrimination and retaliation.

As part of our commitment, TeleTracking complies with all relevant federal, state, and local laws concerning equal employment and affirmative action.