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Administrative Executive

2 months ago

Pittsburgh, Pennsylvania, United States Sargent Electric Full time
Sargent Electric Company - Frequently recognized as one of the Top Fastest Growing Companies by the Pittsburgh Business Times. Founded in 1907, Sargent Electric Company has developed into one of the largest electrical contracting firms in the region, offering a wide range of services to our clients.

We are seeking to fill the position of ADMINISTRATIVE EXECUTIVE & MARKETING COORDINATOR based in our Pittsburgh, PA office. This role will provide vital support to our executive team and presents a unique opportunity to be integral to our operations.

KEY RESPONSIBILITIES:

Executive Support:
  • Effectively manage the calendars, appointments, and travel logistics for the executive team as necessary.
  • Draft and refine correspondence and reports for executive review.
  • Serve as a liaison between executives, staff, and external stakeholders.
  • Facilitate inquiries from customers, vendors, and subcontractors through various communication channels, ensuring timely follow-up.
  • Organize and oversee meetings, events, and conferences.
  • Uphold confidentiality and manage sensitive information with care.
  • Coordinate travel arrangements, meetings, and accommodations for the team.
  • Maintain corporate documentation in an orderly fashion, planning ahead for renewals and annual updates.
  • Oversee surety bond requirements, renewals, approvals, and overall scheduling.
  • Manage requests for certificates of insurance.
  • Collect and maintain necessary approvals for contract evaluations and similar requirements.
  • Coordinate Board Meetings and requests with Executive Management.
Marketing and Business Development Assistance:
  • Assist in marketing and business development initiatives as needed.
  • Collaborate with the Executive team to synchronize company-wide announcements for optimal messaging and timing. Create internal and external communications as required.
  • Support the development and distribution of marketing materials and content in collaboration with the marketing team.
  • Help plan and execute business development and marketing events and activities.
  • Engage with the marketing and business development team on the Pre-Qualification Process for new clients and renewals for existing clients.
REQUIREMENTS:
  • Preferred Bachelor's degree in business administration, marketing, or a related discipline.
  • Over 10 years of experience in executive support, customer service, or a similar role within a complex organization.
  • Outstanding organizational and time management abilities.
  • Capability to manage multiple tasks simultaneously and navigate conflicting priorities.
  • Excellent written and verbal communication skills.
  • Meticulous attention to detail and a strong commitment to confidentiality.