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Executive Administrative Assistant

2 months ago

Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time
About the Role

Carnegie Mellon University is seeking a highly motivated and detail-oriented Executive Administrative Assistant to support the Director of the Integrated Innovation Institute. This role will be responsible for providing exceptional administrative support, managing complex calendars, and coordinating domestic and international travel arrangements.

Key Responsibilities
  • Provide administrative support to the Director, including managing calendars, coordinating travel, and preparing correspondence.
  • Manage complex executive calendars, prioritize follow-up tasks, and maintain accurate records.
  • Prepare and edit documents, presentations, and reports, as well as coordinate meetings and events.
  • Coordinate domestic and international travel arrangements, including booking flights, hotels, and rental cars.
  • Respond to internal and external inquiries, communicate effectively with various constituencies, and maintain confidentiality.
  • Execute administrative tasks related to faculty review and promotion processes, including managing process change requests and decisions.
  • Schedule staff and faculty meetings, manage agendas, and maintain meeting minutes.
  • Manage special projects, events, and department initiatives, including coordinating visits by domestic and international guests.
  • Maintain confidential information and sensitive files, including financial and personnel records.
  • Manage faculty annual performance review cycles and administrative aspects of the faculty hiring process.
Requirements
  • High school diploma or equivalent required; associate's degree preferred.
  • 5-8 years of relevant experience, preferably in higher education.
  • Exceptional verbal, written, and interpersonal communication skills.
  • Ability to work independently and manage time constraints to meet deadlines and goals.
  • Exceptional organizational skills and attention to detail.
About Carnegie Mellon University

Carnegie Mellon University is a world-renowned institution that values innovation, collaboration, and cultural sensitivity. We are committed to creating a diverse and inclusive environment that fosters excellence and passion. If you are a motivated and detail-oriented individual who is passionate about supporting a dynamic team, we encourage you to apply for this exciting opportunity.