Information Technology Project Coordinator

2 weeks ago

Palm Beach, Florida, United States Town of Palm Beach Full time

OVERVIEW OF THE POSITION

The Town of Palm Beach is renowned globally for its stunning landscapes, quaint community feel, and outstanding service quality. The residents here are among the most prominent individuals worldwide, drawn to Palm Beach for its exceptional lifestyle. The Town is looking to fill a pivotal role that embodies its commitment to excellence and dependability in this unique environment.

If you resonate with these principles and are prepared for a rewarding challenge, we invite you to consider this opportunity.

The Town of Palm Beach's workforce is motivated by a vision to provide top-tier service through ongoing enhancement and the aspiration to set the benchmark for others. Our employees adhere to and are inspired by the following core values:


• Respect for all individuals;


• Upholding the highest ethical standards;


• Collaboration and teamwork;


• Dedication to quality;


• Innovative spirit;


• Transparent and timely communication; and


• Personal accountability and responsibility.

If you align with these values, we encourage you to explore this opportunity.

The IT Project Manager will be instrumental in the effective execution and oversight of our ERP system and various IT initiatives for the Town of Palm Beach. This role entails managing all facets of project oversight, including planning, execution, monitoring, control, and closure. Furthermore, the IT Project Manager will oversee the consulting teams engaged in the ERP implementation and ensure staff accountability for the preparation and execution of the ERP.

KEY RESPONSIBILITIES
  • Oversee the comprehensive implementation of the ERP, ensuring timely completion within defined scope and budget.
  • Create and sustain detailed project plans that outline objectives, timelines, deliverables, and necessary resources.
  • Collaborate with cross-functional teams, including IT, Finance, HR, Operations, and other municipal departments, to guarantee successful project outcomes.
  • Establish and maintain effective communication with project stakeholders, including vendors, consultants, internal team members, and executive council members.
  • Identify and manage risks and issues proactively, developing mitigation and contingency strategies as required.
  • Monitor project progress, providing regular updates to senior management and stakeholders.
  • Ensure the quality and integrity of project deliverables, adhering to established methodologies and best practices.
  • Facilitate post-implementation reviews and lessons learned sessions to enhance project management processes continuously.
  • Manage additional IT projects as assigned, ensuring successful completion aligned with municipal objectives.
  • Act as a mentor, fostering a culture of collaboration and continuous improvement.
  • Supervise the consulting team involved in the ERP implementation, ensuring alignment with the project goals and objectives of the Town of Palm Beach.
  • Hold staff accountable for their responsibilities, monitoring progress and providing guidance as necessary.
MINIMUM AND PREFERRED QUALIFICATIONS
  • Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field.
  • A minimum of three years of relevant work experience.
  • Proven experience managing cross-functional teams and engaging with various stakeholders, both internal and external.
  • Strong understanding of project management methodologies, tools, and best practices (PMP certification is preferred).
  • Excellent problem-solving, decision-making, and analytical skills.
  • Strong communication and interpersonal abilities, with the capacity to present information effectively and influence decision-making.
  • Proficient in project management software, such as Microsoft Project, Smartsheet, or similar tools.
  • Ability to adapt to shifting priorities and perform well under pressure.
KNOWLEDGE, SKILLS, AND ABILITIES
  • Ability to analyze information and creatively develop innovative solutions to challenges.
  • Capacity to articulate unique perspectives clearly and persuasively in both written and verbal forms.
  • Ability to interpret and utilize numerical data to make informed decisions.
  • Capacity to understand and appreciate the viewpoints of others, collaborating effectively to achieve shared goals.
  • Ability to recognize the consequences of actions and take responsibility for decisions made.
  • Exceptional interpersonal skills for building and maintaining effective working relationships.
  • Knowledge of computing technologies (Servers, Desktops, Office 365, Active Directory).
  • Expertise in Microsoft SharePoint Online (Office 365).
  • Experience with Laserfiche.
  • Ability to work independently and collaboratively across the organization.
  • Strong organizational, prioritization, and time management skills.
  • Ability to thrive in a dynamic and agile environment.
  • Skills in project management processes and procedures.
  • Skills in office and business management, supervision, and public relations.
  • Skills in troubleshooting software systems.
  • Proficiency in using personal computers and standard office software applications.
  • Ability to establish and maintain effective working relationships across departmental lines and with external organizations.
  • Ability to independently manage significant executive, professional, technical, or administrative functions, ensuring thorough planning and execution.
  • Vendor management expertise.
  • Process analysis and improvement capabilities.

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