Facilities Coordinator

3 days ago

Cambridge, Massachusetts, United States TEKsystems Full time
Job Summary

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at TEKsystems. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our facilities.

Key Responsibilities
  • Provide facilities services to ensure proper building maintenance, procurement of supplies, and daily inspection of site(s).
  • Liaise with building maintenance, including regular communication and coordination of work orders.
  • Liaise with key internal and external business partners, including vendors and corporate teams, to ensure seamless operations.
  • Oversee budgets and create spreadsheets/trackers, including Purchase Orders, to ensure accurate financial management.
  • Create weekly activity and status reports to keep stakeholders informed.
  • Provide conference room arrangement and maintenance, including calendar scheduling and coordination.
  • Assist with providing equipment removal passes and visitor badges as required.
  • Perform other support duties as required by the department or office.
Additional Responsibilities
  • Maintain the professional appearance of common areas and conference rooms.
  • Greet and assist all visitors, maintain company visitor sign-in book, and coordinate visitor transportation and travel as needed.
  • Order, maintain, and track inventory for break room and office supplies.
  • Handle user errors and questions, and assist with any transitions and moves.
  • Coordinate service requests with property management and/or external vendors, and handle issues as they arise.
  • Use employee information applications to obtain employee information and conference room schedules.
  • Function as the after-hours contact for property management.
  • Be responsible for overall office safety and security.
  • Deliver mail, handle outgoing and incoming mail delivery, and maintain mailroom organization.
Client Culture and Expectations
  • Work independently with minimal supervision, navigating any roadblocks and being proactive in seeking solutions.
  • Navigate an environment with little to no set processes, and focus on relationship building to leverage team relationships for knowledge transfer and collaboration.
  • Proactively identify areas for process improvement and share feedback and recommendations with the team.
  • Seek answers if not readily available, and follow established processes in training.
  • Take initiative to become the subject matter expert in your role, and partner with your manager on internal processes and knowledge transfer.

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