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Facilities Operations Coordinator

2 months ago

Cambridge, Massachusetts, United States LHH Recruitment Solutions Full time
Job Overview

LHH Recruitment Solutions is seeking a Facilities Operations Coordinator for a temporary to permanent position.

This role presents an excellent opportunity to join a well-regarded organization and enhance your professional journey.

Facilities Operations Coordinator Responsibilities:

The successful candidate will provide essential support for daily operational needs and engage with tenants requiring facility services.

Key tasks include:

  • Managing the site-based facility work order system and generating reports as necessary.
  • Coordinating preventative maintenance and unscheduled work orders for facilities staff.
  • Assisting with various facility-related requests as directed.
  • Planning and coordinating events, including catering, supplies, and decorations.
  • Scheduling and organizing conference room setups for personnel.
  • Maintaining calendars and tracking room arrangements with staff.
  • Acting as the primary contact for executive management regarding urgent facility matters, collaborating with the facility manager for resolution.
  • Ordering supplies for facility staff and management, including technical equipment and janitorial items.
  • Managing procurement card transactions and ensuring proper documentation.
  • Reporting on temperature-related issues and coordinating technician jobs.
  • Maintaining on-call lists and communicating updates to security and facilities teams.
  • Approving and delegating unscheduled work requests within the management system.
  • Participating in building analytics meetings and creating corrective work orders.
  • Collaborating with the copy center to produce signage and documentation for employees.
  • Obtaining vendor quotes and estimates for various services.
  • Providing administrative support, including training, timecard management, vendor coordination, and safety reporting.
  • Serving as a liaison for tenants, ensuring work orders are processed effectively.
  • Conducting regular reviews of open and closed work orders and following up with tenants.
  • Coordinating schedules for outside contractors and maintaining accurate records.
  • Preparing reports on open work orders for supervisory review.
  • Keeping organized files related to office issues and personnel.
  • Communicating work status and updates to supervisors.
  • Attending weekly staff meetings and safety training sessions.
  • Conducting additional training as required.
  • Providing information for the client work order tracking system to initiate work orders and develop material lists.

Qualifications:

A one-year certificate from a college or technical school, or one to three months of related experience and/or training; or an equivalent combination of education and experience.

Location: Onsite

Compensation: $31.25 per hour

Employment Type: Contract to Hire

Industry: Facilities Maintenance

Benefits: Comprehensive benefits package available, including medical, dental, vision, life insurance, short-term disability, and a 401K plan.

Equal Opportunity Employer: We are committed to providing equal employment opportunities to all individuals.