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Facilities Operations Specialist

2 months ago

Cambridge, Massachusetts, United States TEKsystems Full time

Overview of the Role

TEKsystems is in search of a committed professional to enhance their Facilities and Office Administration Team. This position plays a crucial role in maintaining a well-functioning work environment. The responsibilities include:

  • Delivering vital facilities services to guarantee optimal building upkeep and supply management.
  • Working in tandem with the maintenance team to ensure smooth operational flow.
  • Interacting with key internal and external partners, including vendors and various departments.
  • Effectively managing budgets and maintaining comprehensive tracking systems.
  • Producing detailed weekly reports on activities and status for management review.
  • Coordinating the organization and scheduling of conference rooms.
  • Assisting with equipment removal and visitor badge processes as required.
  • Performing a variety of administrative duties to support office operations.
  • Conducting regular inspections of rooms and promptly reporting any issues.

Daily Responsibilities Include:

  • Ensuring that common areas and meeting rooms are presented professionally.
  • Welcoming and assisting visitors to ensure a positive experience.
  • Managing inventory and maintenance of break room and office supplies.
  • Addressing user inquiries and providing support based on workload demands.
  • Facilitating office transitions and relocation efforts.
  • Coordinating service requests with vendors and property management.
  • Utilizing employee information systems for scheduling and inquiries.
  • Serving as a contact point for after-hours property management issues.
  • Overseeing office safety and security protocols.
  • Handling mail processing and ensuring organization within the mailroom.