Administrative Operations Analyst

2 weeks ago

Bend, Oregon, United States Deschutes County, OR Full time
Salary: $5,874.36 to $7,872.20 Monthly

Location: Bend, OR

Job Type: Regular, full-time, comprehensive benefits

Department: Sheriff's Office

Summary

ABOUT THE SHERIFF'S OFFICE:
The Deschutes County Sheriff's Office is a comprehensive agency responsible for managing the adult detention facility, providing law enforcement patrols, conducting criminal investigations, handling civil processes, and executing search and rescue missions.
Specialized units include SWAT, Marine Patrol, ATV Patrol, Forest Patrol, and five K9 teams. Established in 1916 and currently led by Sheriff L. Shane Nelson, the Sheriff's Office serves over 200,000 residents in Deschutes County.

ABOUT THE COUNTY:
Deschutes County is one of the largest employers in Central Oregon and the principal municipal government in the area. Our dedicated workforce of over 1,200 employees delivers a wide range of services across various departments and divisions.

Located in the scenic heart of Central Oregon, surrounded by the Cascade Mountain Range and high desert plateau, Deschutes County is known for its outdoor recreational opportunities and high quality of life, combining urban amenities with small-town charm.

ABOUT THE POSITION
The Administrative Operations Analyst is responsible for a variety of specialized administrative, analytical, and technical tasks, often involving confidential or sensitive information, for the Deschutes County Sheriff's Office. This role involves working within the Business Unit to manage a range of operational assignments, from routine to complex tasks. The position requires the ability to identify necessary information and make independent decisions for assigned projects or areas of responsibility, applying sound judgment to prioritize duties and special projects.

This is a standard office role with a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m.

Key Responsibilities:
  • Contributes to the development and oversight of departmental budgets, internal accounting systems, and financial records; prepares and analyzes reports on financial and statistical matters.
  • Handles contract administration, including RFPs, scope of work, contract evaluations, and billing processes.
  • Assists in coordinating and preparing grant applications and managing awarded contracts; may act as a liaison with funding agencies.
  • Provides information and support to both internal and external stakeholders.
  • Utilizes the Deschutes County Sheriff's Office computer systems effectively, including state and federal electronic filing systems.
  • Engages in extensive data entry with a focus on detail, accuracy, and time management.
Qualifications:
Knowledge of or experience with:
  • Effective communication techniques with the public, both in person and via telephone.
  • Principles and practices of office administration, file management, record keeping, and case management with minimal supervision.
  • General and specialized office computer systems and applications, as well as multi-line phone systems.
Skills in:
  • Initiating, developing, and maintaining office systems and standard office equipment.
  • Working independently while maintaining confidentiality and composure in a high-pressure environment with shifting priorities.
  • Accurately entering data and numerical information into computer systems while maintaining organized records.
Minimum Qualifications:
  • Bachelor's degree in Business or Public Administration;
  • AND three (3) years of relevant experience;
  • OR any equivalent combination of training, education, and experience that provides the necessary skills and knowledge for the role.
Preferred Qualifications:
  • Familiarity with administrative procedures related to law enforcement.
  • Experience in the public sector or in customer service roles.
Special Requirements:
Possession of or ability to obtain a valid Oregon driver's license. Employment is contingent upon satisfactory completion of a background investigation, including driving record and criminal history checks.

Deschutes County is an equal opportunity employer committed to fostering an inclusive environment that represents the diverse voices and needs of our communities. All qualified individuals are encouraged to apply.

  • Strategic Financial Analyst

    2 weeks ago

    Bend, Oregon, United States COCC Full time

    Position OverviewThe role of the Financial Analyst encompasses the management of strategic planning initiatives and the facilitation of change management processes. This position plays a crucial role in assisting the Vice President of Finance and Operations with the daily financial operations while also concentrating on long-term strategic objectives and...

  • IT Support Analyst

    7 days ago

    Bend, Oregon, United States Ledgent Technology Full time

    Position: IT Support AnalystEmployment Type: Full-Time, Direct HireWork Setting: Primarily Remote, with occasional onsite requirements.Salary Range: $50,000 - $63,000 based on qualifications and experience.Eligibility: Must possess authorization to work in the United States.Note: This position does not accommodate C2C or third-party vendor...

  • Administrative Assistant

    2 days ago

    Bend, Oregon, United States PRS Management, Inc. Full time

    About PRS Management, Inc.PRS Management, Inc. is a leading provider of housing services, specializing in senior living communities. We are committed to delivering exceptional care and support to our residents, and we are seeking a highly skilled and dedicated individual to join our team as a Clerical Assistant.Job SummaryThe Clerical Assistant will provide...

  • Administrative Support Specialist

    2 days ago

    Bend, Oregon, United States Les Schwab Tire Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support to join our team at Les Schwab Tire Center. As an Administrative Support, you will play a critical role in ensuring the smooth operation of our store.Key Responsibilities:Greet and Assist Customers: Provide exceptional customer service by greeting customers, answering...

  • Administrative Support Specialist

    2 weeks ago

    Bend, Oregon, United States Pacific Retirement Services, Inc. Full time

    Work Schedule: Monday - Friday About Us: Pacific Retirement Services, Inc. is a prominent organization in the housing sector, primarily focusing on senior living solutions. We are currently seeking a dedicated full-time Clerical Maintenance Assistant to enhance our skilled and diligent Community Housing team. Key Responsibilities: - Provide administrative...

  • Financial Administrative Coordinator

    2 weeks ago

    Bend, Oregon, United States Sigma Design Full time

    Job OverviewPosition: Accounting Administrative AssistantCompany: SIGMA DESIGNSIGMA DESIGN is seeking a skilled Accounting Administrative Assistant to support our operations in a precision manufacturing environment. This role is essential for maintaining efficient office functions and ensuring accurate financial processes.What We OfferComprehensive Benefits:...

  • Victim Assistance Program Administrative Lead

    2 weeks ago

    Bend, Oregon, United States Deschutes County, OR Full time

    Salary: $6,144.60 to $8,234.36 Monthly Location: Bend, OR Job Type: Regular, full time, full benefits Department: District Attorney's Office SummaryABOUT THE DEPARTMENT: The District Attorney's Office serves as the legal representative for the State of Oregon in all criminal matters within Deschutes County. Our mission is to pursue justice, enhance public...

  • Administrative Assistant

    2 days ago

    Bend, Oregon, United States Pilot Butte Full time

    About the RolePacific Retirement Services, a leading provider of senior living solutions, is seeking a highly skilled Clerical Assistant to join our Community Housing team at Pilot Butte Retirement Centers I & II in Bend, Oregon.Key ResponsibilitiesMaintain Resident Relations and Program Integrity: Ensure compliance with U.S. Department of Housing and Urban...

  • Mathematics Student Administrative Support Assistant

    2 weeks ago

    Bend, Oregon, United States COCC Full time

    Position OverviewThe Mathematics Student Administrative Support Assistant role is designed specifically for students participating in the Federal Work-Study program. This position plays a crucial role in assisting the administrative team and faculty within the department.Key ResponsibilitiesManage incoming and outgoing correspondence.Perform various data...

  • Administrative Support Specialist

    7 days ago

    Bend, Oregon, United States Pilot Butte Full time

    Position Overview:Pacific Retirement Services is a prominent organization in the senior living sector, seeking a dedicated full-time Administrative Support Specialist to enhance our Community Housing team. This role is essential in providing clerical support and fostering a welcoming atmosphere for residents, guests, and staff.Key Responsibilities:Ensure...

  • Administrative Coordinator/HR Specialist

    2 weeks ago

    Bend, Oregon, United States Northwest Framing Systems Full time

    Job OverviewSalary: Depends on ExperienceCompany CultureWe are a locally operated organization with over 35 years of experience, renowned for our commitment to quality craftsmanship. Our team members are encouraged to pursue career growth within Northwest Framing Systems, fostering a positive attitude, dedication, and high-quality output. Our workplace is...

  • Administrative Support Specialist

    7 days ago

    Bend, Oregon, United States Pilot Butte Full time

    Position Overview:Pacific Retirement Services is a prominent organization in the senior living sector, currently seeking a dedicated Administrative Support Specialist to enhance our Community Housing team. This role is essential in providing clerical support and fostering a welcoming atmosphere for residents, visitors, and staff at our facilities.Key...

  • **Clinical Operations Manager**

    2 days ago

    Bend, Oregon, United States Praxis Health Full time

    About the RoleWe are seeking an experienced and skilled Clinical Operations Manager to lead our team of healthcare professionals at Praxis Health. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our clinics, ensuring the delivery of high-quality patient care, and driving business growth.Key...

  • Operations Manager Trainee

    10 hours ago

    Bend, Oregon, United States PacifiCorp Full time

    About the RolePacifiCorp is seeking a highly motivated and customer-centric individual to join our team as an Operations Manager Trainee. As a key member of our distribution team, you will play a critical role in supporting the management of our distribution and transmission systems.Key ResponsibilitiesParticipate in a comprehensive training program designed...

  • Patient Care Coordinator

    12 hours ago

    Bend, Oregon, United States Express Employment Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Scheduling Coordinator to join our dynamic team at Express Employment. As a key member of our office staff, you will be responsible for managing various financial and scheduling responsibilities, ensuring seamless patient care and exceptional customer service.Key...

  • Real Estate Operations Manager

    2 weeks ago

    Bend, Oregon, United States Cambridge Real Estate Services Full time

    Job OverviewCompensation: $24-$26 per hrAre you ready to make a significant impact in the property management sector? We are seeking a dedicated and skilled professional to oversee operations at one of Central Oregon's leading property management firms. This is a full-time role, scheduled from Tuesday to Saturday, with the option for onsite...

  • Loan Operations Specialist

    4 days ago

    Bend, Oregon, United States Guild Full time

    About the RoleWe are seeking a highly organized and detail-oriented Transaction Coordinator to join our team at Guild Mortgage Company. As a key member of our loan operations team, you will play a critical role in ensuring the smooth processing of mortgage loans from application to closing.Key ResponsibilitiesLead to Contract Duties:Assist originators in...

  • Real Estate Operations Manager

    2 weeks ago

    Bend, Oregon, United States Cambridge Real Estate Services Full time

    Job OverviewCompensation: $24-$26 per hourAre you an experienced and dynamic professional looking to make a significant impact in the property management sector? This full-time position offers an opportunity to work with one of Central Oregon's leading property management firms. The role requires a commitment from Tuesday to Saturday, with the option for...

  • Operations Coordinator

    4 days ago

    Bend, Oregon, United States Alliant Systems Full time

    About the RoleWe are seeking a highly skilled and experienced Project Engineer to join our team at Alliant Systems. As a key member of our engineering team, you will play a critical role in supporting our Project Managers and their projects.Key ResponsibilitiesProject Support: Assist Project Managers with conceptual design, estimates, and project management...

  • **Electric Utility Manager**, **Distribution Operations Leader**, **Power Systems Manager**

    2 days ago

    Bend, Oregon, United States PacifiCorp Full time

    Job SummaryPacifiCorp is seeking a highly skilled and experienced Electric Utility Manager to lead the day-to-day operations of an electric utility in a geographic territory, region, or functional unit. The successful candidate will establish and implement business objectives, strategies, and plans, manage and allocate financial and employee resources, and...