Administrative Support Specialist

1 week ago


Bend, Oregon, United States Pilot Butte Full time

Position Overview:

Pacific Retirement Services is a prominent organization in the senior living sector, seeking a dedicated full-time Administrative Support Specialist to enhance our Community Housing team. This role is essential in providing clerical support and fostering a welcoming atmosphere for residents, guests, and staff.

Key Responsibilities:

  • Ensure compliance with U.S. Department of Housing and Urban Development regulations and maintain positive relationships with applicants and residents.
  • Oversee building maintenance and office operations to align with efficient inventory management practices.
  • Uphold confidentiality and professionalism while managing applicant and resident interactions, adhering to HUD and Community Housing screening processes.
  • Deliver high-quality service while collaborating with residents, vendors, staff, and community agencies.
  • Assist in the preparation and distribution of community notices and monthly bulletins to keep residents informed about activities and services.
  • Facilitate monthly meetings to promote tenant and landlord relations.
  • Support the applicant interview process and manage necessary HUD documentation for certifications.
  • Prepare monthly invoices and maintain office supply inventory.
  • Safeguard confidential resident files and assist in organizing community activities and events.
  • Collect rent payments and ensure proper handling of banking deposits in accordance with regulations.
  • Manage phone inquiries and direct visitors appropriately.
  • Respond to community emergencies as required.
  • Perform additional duties as assigned.

Candidate Profile: The ideal candidate will possess a Certified Occupancy Specialist (COS) certification or be actively pursuing it, with a requirement to complete certification within a specified timeframe. A background of one to three years in clerical or related office work is preferred.

Work Schedule: Monday to Friday

Compensation: $18.50 per hour, dependent on experience

Benefits Include:

  • Comprehensive Medical/Dental/Vision insurance with fully covered premiums for employees.
  • 401(k) plan with employer matching and immediate vesting.
  • Generous paid time off (PTO) policy.
  • Employer-sponsored Life and AD&D Insurance with options for supplemental coverage.
  • Flexible Spending Accounts (FSA) for healthcare and dependent care.
  • Voluntary Pet Insurance options.
  • Access to a discount platform and virtual healthcare services.
  • Early wage access through PayActiv.

We look forward to your interest in contributing to our community.



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