Administrative Assistant

4 days ago


Bend, Oregon, United States Pilot Butte Full time
About the Role

Pacific Retirement Services, a leading provider of senior living solutions, is seeking a highly skilled Clerical Assistant to join our Community Housing team at Pilot Butte Retirement Centers I & II in Bend, Oregon.

Key Responsibilities
  • Maintain Resident Relations and Program Integrity: Ensure compliance with U.S. Department of Housing and Urban Development (HUD) and Community Housing guidelines and restrictions.
  • Facilitate Building Maintenance and Office Operations: Work with vendors and staff to ensure cost-effective inventory practices and maintain a positive environment for residents, guests, and staff.
  • Provide Excellent Customer Service: Treat applicants and residents with respect and maintain professional confidence regarding all necessary HUD and Community Housing mandated screening and review processes.
  • Assist with Administrative Tasks: Prepare monthly invoices, maintain office supplies inventory, and collect rent and checks.
  • Support Community Events: Assist with planning and execution of activities and events to foster community cohesiveness.
  • Respond to Emergencies: React to community emergencies as necessary and perform other duties as assigned.
Requirements
  • Certified Occupancy Specialist (COS) Certification: Must be certified within 15 months of hire or actively pursuing certification.
  • Experience: One to three years of experience in clerical office work or a related field is preferred.
Benefits
  • Medical, Dental, and Vision Insurance: 100% paid premiums for employees.
  • 401(k) and Profit Sharing Plan: Employer match up to 4% and company-funded profit sharing plan.
  • PTO Plan: Generous paid time off plan.
  • Life and AD&D Insurance: Employer-paid life and AD&D insurance, with opportunity to purchase supplemental coverage.
  • FSA and Dependent Care FSA: Flexible spending accounts for medical and dependent care expenses.
  • Voluntary Pet Insurance: Optional pet insurance coverage.
  • Perks at Work: Discount platform for various products and services.
  • PayActiv: Early wage access program.


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